Executive PA

The Legends Agency; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading agency in executive support is seeking an experienced Executive Personal Assistant to provide exceptional support to the Managing Director and executive team in Cape Town. The ideal candidate will thrive in a dynamic environment, possess over 10 years of experience, and excel in organisation and multitasking. Key responsibilities include scheduling, preparing executive materials, and managing communications. A competitive CTC of R32,000-R35,000, including benefits, is offered.

Benefits

Medical Aid

Provident Fund

Qualifications

• 10+ years proven experience as an Executive PA at senior level.
• Ability to work independently under pressure and prioritise effectively.
• High levels of maturity and attention to detail.

Responsibilities

• Manage day-to-day operations, assisting the MD and Directors with professionalism.
• Schedule meetings, appointments, and video/teleconferences seamlessly.
• Prepare executive reports, presentations, and correspondence.

Skills

Organisation

Time management

Multitasking

Professional communication

Confidentiality

Education

National Diploma in Office Management

Tools

MS Office Suite

Job description

Executive Personal Assistant to the Managing Director & Executive Team

Cape Town Office

R32.000-R35,000 CTC

(Basic Salary, Medical Aid & Provident Fund)

Seeking a dynamic, experienced, and proactive Executive Personal Assistant to provide world‑class support to the Managing Director and his executive team. This is an exciting opportunity for a seasoned professional who thrives in a fast‑paced environment and is eager to take ownership of critical executive operations.

Requirements

• National Diploma in Office Management or equivalent qualification (advantageous).
• 10+ years proven experience as an Executive PA at senior level.
• Exceptional organisation, time management, and multitasking skills.
• Proficiency in MS Office Suite.
• Professional communication skills both written and verbal.
• Ability to work independently under pressure, prioritise effectively, and meet tight deadlines.
• High levels of confidentiality, maturity, and attention to detail

Key Responsibilities

• Be the right hand to the MD and Directors, managing day-to-day operations with professionalism and discretion.
• Master the calendar plan and schedule meetings, appointments, video/teleconferences, and events seamlessly.
• Serve as the first point of contact screening calls, managing diaries, and coordinating with clients, partners, and stakeholders.
• Research, prepare, and polish executive reports, presentations, and correspondence.
• Organise high-level events, conferences, and catering arrangements.
• Manage expense claims, promotional materials, and occasional personal errands.
• Ensure a smooth flow of information and provide exceptional executive support at all times.