Executive Assistant

The Career Network Sa; Gauteng; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading investment firm in South Africa is seeking an Executive Assistant to support the Head of Investments. Responsibilities include managing schedules, facilitating internal communications, and coordinating travel logistics. The ideal candidate will bring proven experience in a similar role, stellar organisational skills, and an understanding of the finance industry. Strong proficiency in MS Office and exceptional communication abilities are essential.

Qualifications

• Proven experience as an Executive or Personal Assistant in financial services.
• High levels of discretion, confidentiality, and professionalism required.
• Understanding of investments or finance industry is advantageous.

Responsibilities

• Manage inboxes and action items for the Head of Investments.
• Oversee diary management and coordinate meetings.
• Maintain organised filing systems and prepare administrative reports.
• Liaise with travel partners for logistics and arrangement of team travel.

Skills

Organisational skills

Verbal communication

Written communication

Proactive problem solving

Time management

Education

Secretarial qualification or occupational certificate

Tools

MS Office

Job description

We’re looking for a sharp, organised and instinctively proactive Executive Assistant to support the Head of Investments in Johannesburg. This role is the operational anchor for the Investments leader and plays a key part in keeping priorities, people and information flowing smoothly. If you excel at staying three steps ahead and love being the calm centre of a busy, high-performing team, you’ll fit right in.

What You’ll Own

Executive Support

• Serve as the primary support to the Head of Investments, managing inboxes, action items and follow-ups with precision.
• Oversee detailed diary management, coordinate meetings, schedule calls and ensure daily priorities are executed seamlessly.
• Keep relevant team calendars up to date and arrange internal and client meetings efficiently.
• Act as a point of contact for global and regional colleagues, assisting with any cross‑team requirements.

Business & Client Support

• Assist Partners and team members with ad‑hoc investment‑related tasks when needed.
• Keep the Head of Investments informed of client developments or matters that may influence decision‑making or relationships.
• Support investment marketing activities and internal communication needs.
• Prepare for meetings end‑to‑end: agenda preparation, document collation, logistics and catering.

Operations & Administration

• Manage the flow of information throughout the team quickly, accurately and confidentially.
• Prepare weekly, monthly or quarterly administrative and expense reports.
• Draft and format communication materials including presentations, memos, reports and emails.
• Maintain organised filing systems across digital and physical platforms.
• Track CPD or training requirements for the Investments team.
• Assist with expense claims, document handling, certificate management, client gift sourcing and ad‑hoc administrative needs.
• Capture clear, concise meeting minutes.
• Contribute to a positive office culture through support of internal events and committees.

Travel Coordination

• Liaise with external travel partners to arrange flights, accommodation and travel logistics for team members within the Investments division.

What You Bring

• Proven experience as an Executive Assistant, Personal Assistant or similar role within financial services or a professional environment.
• Excellent command of MS Office and confidence with modern office technologies.
• Strong written and verbal communication skills.
• High levels of discretion, confidentiality and professionalism.
• Exceptional organisational and time‑management abilities.
• Understanding of investments or the broader finance industry is a strong advantage.
• A secretarial qualification or occupational certificate is beneficial.

Who You Are

• Skilled at building relationships and interacting with stakeholders at every level.
• Proactive, decisive and comfortable taking ownership.
• Calm under pressure, adaptable and able to handle shifting priorities in a fast‑paced environment.
• Highly detail‑focused, organised and able to manage both your workflow and team expectations.
• Resourceful, solutions‑driven and naturally action‑oriented.
• Collaborative, positive and committed to delivering an exceptional experience to colleagues and clients.
• Driven by continuous development and professional growth.