Events Co-ordinator | Sandton

The Recruitment Council; Sandton; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment firm is seeking an experienced Events Co-ordinator in Sandton, South Africa. The ideal candidate will manage corporate events from start to finish, ensuring high quality and adherence to budgets. Responsibilities include planning, execution, and working with internal stakeholders to meet event goals. Qualifications include a relevant commercial qualification and at least 3-5 years of experience in a similar role.

Qualifications

• Minimum 3-5 years of proven experience as an Events Co-ordinator or similar role, preferably in financial services, insurance, or banking sectors.
• In-depth knowledge of the events management lifecycle, from concept to post-event analysis.
• Must have a valid driver’s license and own reliable transport.

Responsibilities

• Define event objectives, target audience, and key messages in collaboration with stakeholders.
• Manage logistical aspects of events including registration, attendee management, and on-site support.
• Create and manage event budgets, tracking all expenses.

Skills

Organizational skills

Project management skills

Communication skills

Attention to detail

Problem-solving skills

Education

Relevant commercial qualification or degree/diploma in Marketing or Events Management

Tools

Event management software

CRM systems

Microsoft Office Suite

Job description

Overview

Our client is seeking a highly motivated, detail-oriented, and experienced Events Co-ordinator to join their dynamic team. The successful candidate will be responsible for the end-to-end planning, execution, and management of a wide range of corporate events, including but not limited to conferences, seminars, workshops, client appreciation events, and internal staff functions.

Key Responsibilities & Duties

Event Planning and Strategy

• Collaborate with internal stakeholders (marketing, sales, executive leadership) to define event objectives, target audience, and key messages.
• Develop comprehensive event plans, including timelines, budgets, and resource allocation.
• Source and secure suitable venues, vendors (catering, AV, entertainment), and suppliers, ensuring cost-effectiveness and quality.
• Negotiate contracts with vendors and suppliers to secure favorable terms and conditions.

Event Execution and Management

• Manage all logistical aspects of events, including registration, attendee management, speaker coordination, and on-site support.
• Oversee event setup and teardown, ensuring all elements are in place and function as planned.
• Act as the primary point of contact for all event-related queries from internal and external stakeholders.
• Manage on-site event operations, troubleshooting any issues that may arise in a timely and professional manner.
• Ensure all events adhere to health and safety regulations and company policies.

Budget Management

• Create and manage event budgets, tracking all expenses to ensure events remain within allocated funds.
• Provide regular financial reports and post-event budget reconciliation.
• Identify opportunities for cost savings without compromising event quality.

Marketing and Promotion

• Work with the marketing team to develop promotional materials, including invitations, e-mail campaigns, and social media content.
• Manage attendee registration platforms and databases.
• Analyse event data and provide post-event reports on attendance, feedback, and return on investment (ROI).

Stakeholder & Vendor Relations

• Build and maintain strong relationships with internal teams and external partners.
• Manage a network of trusted suppliers and vendors to ensure a high standard of service.

Qualifications and Experience

• Education: A relevant commercial qualification, or a degree/diploma in Marketing or Events Management is essential.
• Experience: A minimum of 3-5 years of proven experience as an Events Co-ordinator or similar role, specifically within the financial services, insurance, or banking sectors.
• Knowledge: In-depth knowledge of the events management lifecycle, from concept to post-event analysis.
• Technical Skills: Proficiency in event management software, CRM systems, and Microsoft Office Suite (Word, Excel, PowerPoint).
• Must have a valid driver’s license and own reliable transport.

Personal Attributes

• Exceptional organizational and project management skills.
• Strong attention to detail and ability to multitask effectively.
• Excellent communication and interpersonal skills.
• Proactive, self-motivated, and able to work independently as well as part of a team.
• Calm and composed under pressure, with strong problem-solving abilities.
• A professional and polished demeanour suitable for a corporate environment.