Debtors Controller/Office Manager

Time Personnel; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A financial services company in South Africa is seeking a meticulous finance professional to manage debtors' control and office management tasks. Responsibilities include tracking invoices, reconciliation, and maintaining strong relationships with clients. The ideal candidate should have strong proficiency in Excel and experience with Xero. A Grade 12 qualification is required, and a Basic accounting Diploma is advantageous. The position offers a negotiable salary based on experience, making it a great opportunity for those looking to advance in a finance career.

Qualifications

• Grade 12 and a Basic accounting Diploma is advantageous.
• Proficient in Excel, Word, and Outlook.
• Experience with Xero is an advantage.

Responsibilities

• Report to the Director and Financial Manager.
• Track servicing invoicing for branches.
• Reconcile all closed services monthly.

Skills

Finance professionalism

Interpersonal skills

Excel proficiency

Communication skills

Financial acumen

Education

Grade 12

Basic accounting Diploma

Tools

Xero

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Overview

Reference: CPT******-Meg-1. Are you a meticulous finance professional with debtors' control and office management experience? Our client in Montague Gardens requires your solid experience with the full, all-round capability of running the quotations, invoicing, and debtors alongside the Director and Financial Manager. We require a "people's person" who will dive into the heart of financial operations, ensuring smooth cash flow and maintaining healthy debtor relationships.

Responsibilities

• Reporting to the Director and Financial Manager
• Tracking of servicing invoicing for both Cape Town and Durban branches
• Reconciliation of all closed services per month invoiced
• Follow up on outstanding accounts
• Create proforma invoices and track deposits
• Send final invoice to customer upon finalisation of job
• Job costing installations
• Ensure job costings are accurate and complete for the month
• Cost of sales report (monthly) – Services/Spares
• Certificates to clients upon completion of job and receipt of final payment
• Assist with insurance claims
• Manage WIP/check proforma's converted correctly to invoices
• Manage rental agreements
• Xero – process invoice/credit notes daily
• Manage client enquiries telephonically
• Build sound relationships with clients
• Record daily hours worked by all employees, complete monthly and weekly schedules
• Manage sick leave schedules and administration
• Manage in-house database of customer lists
• Ensure that jobs being worked on are updated daily
• Manage costing compilations for all work requirements
• Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
• Manage transport invoices at month end
• Ensure administration for health and safety compilation is updated
• Manage the royalties' programme
• Ensure month rental and water and sewerage accounts are issued timeously
• Reconciliation of vehicle fleet for Cape Town, Johannesburg, and Durban

Qualifications

• Grade 12, Basic accounting Diploma advantageous
• Proficient in Excel (v-lookup/H-lookups/formulas), Word, and Outlook
• Experience with Xero an advantage
• Bilingual (English – speak / Afrikaans – understand)
• Presentable with outgoing, well-spoken, confident & friendly communication skills
• Excellent financial acumen with accounts
• Own transport essential
• Ability to take on responsibilities, use initiative, and work well in a team & independently

Salary

Salary: R negotiable dependent on experience