Creditors Clerk

HR-Simplified (Pty) Ltd; Germiston; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading accounting services company based in Germiston is seeking a Creditors Clerk to manage the full creditor’s function. The ideal candidate will have a degree in Finance or Accounting and at least 2-3 years of experience in accounts payable duties. Responsibilities include processing supplier invoices, performing reconciliations, and ensuring compliance with company financial policies. Strong proficiency in Excel and experience with Pastel Accounting are essential. Join a family-run business that prioritizes service excellence.

Qualifications

• 2-3 years experience working in accounts payable duties.
• Accounts Payable experience and Bookkeeping would be an advantage.
• Experience working with accounting software such as Pastel Accounting.

Responsibilities

• Process supplier invoices, credit notes, and statements accurately.
• Ensure invoices related to contracts agree to the contract.
• Perform monthly supplier reconciliations to support all payments.

Skills

Strong numerical and reconciliation skills

Sound understanding of accounts payable process

Proficient in Microsoft Excel

Excellent communication skills (verbal and written)

Education

Degree / Diploma in Finance / Accounting / Equivalent

Grade 12

Tools

Pastel Accounting

MS Excel

MS Word

MS Outlook

Job description

About the Company

Experts in maintenance, service and repairs, ranging from industrial gearboxes to motors, drives, pumps and power transmissions. Our client with over 25 years’ experience in the industry, the business has rapidly grown into a well-known branded business. Their passion is to deliver a level of service above‑and‑beyond what is available on the market today. Apply today to become a part of this family run and centric operations.

About the Role

The Creditors Clerk will be responsible for the full creditor’s function of the organization and ensure that all Creditors are paid accurately and timeously. The Creditors Clerk will be required to process reconciliations against supplier’s statements, capturing invoices using Pastel Accounting and having a strong proficiency in Excel, dealing with queries, ensure compliance with company financial policies and procedures.

Responsibilities

Creditors Clerk

• Process supplier invoices, credit notes, and statements accurately and timeously
• Verify invoices against purchase orders, delivery notes and approvals
• Ensure invoices related to contracts agree to the contract
• Capture invoices onto the accounting system (Pastel Accounting) in accordance with company procedure
• Ensure that the banking details on supplier invoices match that of the creditor being paid
• Respond to all queries relating to payments
• Perform monthly supplier reconciliations to support all payments to approved suppliers
• Resolve any discrepancies promptly
• Prepare creditors payment schedule for approval
• Provide monthly creditors age analysis for review
• Ensure the correct allocation of payments and clear creditor balance
• Ensure that the correct VAT is applied to invoices
• Forward remittance advice to suppliers after completion of payment run
• Clear communication with suppliers regarding account queries, payments and documentation
• Liaise with internal departments to resolve invoices and delivery discrepancies
• Maintain proper filing (electronic / hard copy)

Candidate Requirements

• Degree / Diploma in Finance / Accounting / Equivalent
• Grade 12

Expectations

• Accounts Payable experience and Bookkeeping would be an advantage
• 2-3 years experience working in accounts payable duties creditors / accounts payable role
• Experience working with accounting software such as Pastel Accounting

Other Required

• MS Excel (intermediate)
• MS Word
• MS Outlook
• Previous working experience on Patel Accounting
• Sound accounting knowledge
• Ability to work independently and balance multiple tasks simultaneously
• Excellent organisational and planning skills with the ability to prioritise time and work effectively
• Pays attention to detail, displays a high level of integrity and is deadline driven
• Experience in Asset Management environment will be an advantage

Skills and Knowledge

• Strong numerical and reconciliation skills
• Sound understanding of accounts payable process
• Basic understanding of VAT and financial controls
• High level of accuracy and attention to detail
• Ability to work under pressure and meet deadlines
• Proficient in Microsoft Excel and Office

Competencies and Attributes

• Strong organisation and time management skills
• Excellent communication skills (verbal and written)
• Professional, reliable and trustworthy
• Ability to work independently as part of a team
• High level of integrity and confidentiality