Conveyancing Secretary

Time Personnel; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency in Cape Town seeks a detail-driven Conveyancing Secretary. The ideal candidate has 3-5 years of experience managing bond registrations, strong knowledge of South African property law, and proficiency with conveyancing software. Responsibilities include drafting legal documentation, ensuring statutory compliance, and maintaining client communication. This role is ideal for those who thrive in fast-paced legal settings with high attention to detail.

Qualifications

• Minimum 3-5 years’ experience specifically with FNB bonds.
• Strong knowledge of South African property law and Deeds Office processes.
• Proficiency with conveyancing software.

Responsibilities

• Draft and review bond registration documents and mortgage contracts.
• Act as primary contact for clients and banks throughout the bond process.
• Ensure compliance with statutory and internal processes.

Skills

Attention to detail

Client communication

Problem-solving

Coordination skills

Education

Matric or relevant qualification

Tools

Lexis Convey

GhostConvey

E4

Windeed

Microsoft Office

Job description

Conveyancing Secretary job vacancy in Cape Town CBD.

Are you a detail-driven Conveyancing Secretary who thrives in a fast-paced legal environment? Our reputable client in Cape Town is looking for a skilled professional with minimum 3 years’ hands-on experience managing bond registrations from start to finish.

If you excel under pressure, work well independently, and never miss a deadline, this role is for you.

Requirements:

• Matric, or relevant qualification
• Minimum 3–5 years’ experience as a Conveyancing Secretary working specifically with FNB bonds
• Strong knowledge of South African property law, Deeds Office processes, and FICA compliance
• Proficiency with conveyancing software (Lexis Convey, GhostConvey, E4, Windeed)
• Proficiency with Microsoft Office
• Excellent communication, coordination and administrative skills
• High attention to detail and ability to manage multiple matters simultaneously
• Professional, client-focused manner with strong problem-solving abilities
• Ability to work independently with minimal supervision

Duties and Responsibilities:

• Draft, prepare and review bond registration documents, mortgage contracts and supporting affidavits
• Ensure precision, legal compliance, and adherence to the bank’s specific requirements
• Maintain and organise all documents for lodgement and audit purposes
• Serve as the primary point of contact for clients, banks, estate agents and Deeds Office
• Provide professional, timely communication and ensure stakeholders are kept fully informed throughout the process
• Collect, verify and manage all required FICA documentation
• Ensure full compliance with statutory requirements, internal processes and anti-money-laundering obligations
• Prevent delays by maintaining accurate and up-to-date FICA records
• Manage the complete bond registration workflow from bank instruction to Deeds Office registration
• Coordinate simultaneous lodgements (transfer, bond, cancellation) efficiently
• Calculate conveyancing and bond costs for clients, and prepare and reconcile financial statements
• Manage bank guarantees, transfer duty payments, disbursements and all bond-related costs to ensure accuracy and compliance
• Generate documentation and monitor transaction progress using digital workflow systems
• Handle all client queries and provide regular status updates and manage expectations regarding timelines and requirements