Brooklyn Litigation Typist

Oostelike Personeel Konsultante; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A legal recruitment agency in Pretoria is seeking a permanent Litigation Typist to join their team. The role involves transcribing legal documents, managing court filings, and providing administrative support in a fast-paced office environment. Candidates should possess a high school diploma and have 1-3 years of experience in a legal setting, as well as excellent typing skills and familiarity with legal terminology. This position offers a salary range of R18,000 to R20,000.

Qualifications

• 1-3 years of Litigation Typist experience in the legal field.
• Proven experience in typing and clerical work, preferably in a legal environment.
• Familiarity with e-filing systems is advantageous.

Responsibilities

• Transcribe dictation from attorneys into various legal documents.
• Prepare documents for filing with courts and manage electronic filings.
• Maintain and organize case files and legal diaries.

Skills

Typing Speed & Accuracy

Technical Proficiency

Legal Knowledge

Transcription

Attention to Detail

Organizational Skills

Communication

Dependability

Education

High School Diploma or equivalent (Grade 12 / Matric Certificate)

Job description

Brooklyn Litigation Typist

Appointment: Permanent, full-time position
Salary: R18 000 - R 20 0000
Working hours: Monday - Friday, 08:00 to 16:30
Qualification: Matric or equivalent
Requirements: 1-3 years Litigation Typist experience in the legal field

1. Typing and Document Production

• Transcribe dictation (audio and/or digital) from attorneys, including correspondence, memoranda, legal briefs, pleadings, affidavits, witness statements, and legal opinions.
• Copy-type and format a wide variety of legal documents, ensuring all adhere to professional standards, firm styles, and specific court rules (e.g., formatting, margins, font size).
• Draft and Edit Assist with the drafting and preparation of routine legal forms, notices, and correspondence (e.g., demand letters, payment arrangements, court notices).
• Proofreading Thoroughly proofread all transcribed and prepared documents for accuracy, grammar, spelling, punctuation, and proper legal terminology before presentation or filing.
• Document Management Convert, manipulate, and manage document formats (e.g., Word to PDF, comparing versions/redlining).
• Confidentiality Maintain strict confidentiality of all sensitive client and legal information.

2. Litigation and Court Support

• Filing and Service Prepare documents for filing with various courts (State, Federal, Appellate) and ensure proper service on opposing counsel, including preparing supporting documents like proofs of service.
• E-Filing Manage and execute electronic filing (eFiling) of pleadings and other court documents in compliance with specific court electronic systems and rules.
• Trial Preparation Assist in the preparation of trial and hearing binders, organizing and preparing exhibits, and collating documents for discovery requests and responses.

3. Administrative and Case Management Support

• Records Maintenance Maintain and organize both physical and electronic case files, ensuring all documents, correspondence, and records are accurately filed and easily retrievable.
• Diary/Calendar Management Maintain accurate records of legal proceedings and legal diaries; monitor and manage deadlines for court filings, statutory requirements, and case actions.
• Communication Handle and triage incoming and outgoing correspondence, emails, and phone calls professionally, often acting as a liaison between attorneys, clients, court personnel, and third parties (e.g., sheriffs, debtors).
• General Administration Perform other general administrative tasks as required, such as scheduling meetings, appointments, and depositions; photocopying, scanning, and faxing; and processing mail and courier forms.

Required Skills and Competencies

• Typing Speed & Accuracy Excellent typing skills with a high degree of accuracy and a minimum speed of 45 to 60 words per minute (WPM).
• Technical Proficiency Advanced proficiency in the Microsoft Office Suite (especially Word, Excel, and Outlook), including experience with styles, macros, and advanced document formatting.
• Legal Knowledge Working knowledge of legal terminology, legal documents (e.g., pleadings, motions, affidavits), and basic litigation procedures. Familiarity with specific court rules is a strong advantage.
• Transcription Proven ability to accurately transcribe complex dictation from audio files/dictating machines.
• Attention to Detail Exceptional attention to detail for proofreading and ensuring compliance with court rules and formatting requirements.
• Organizational Skills Strong organizational and time management skills with the ability to manage multiple priorities and meet tight deadlines under pressure.
• Communication Excellent verbal and written communication skills with a professional demeanor.
• Dependability Reliable, honest, trustworthy, and able to maintain strict confidentiality.

Qualifications and Experience

Minimum Requirements:

• High School Diploma or equivalent (Grade 12 / Matric Certificate).
• Proven experience in typing and clerical work, with a strong preference for experience in a legal, collections, or administrative environment.

Preferred/Advantageous:

• A formal Secretarial, Legal Typing, or Administrative qualification/diploma.
• 1-3 years of experience as a typist or secretary within a litigation or debt collection practice area.
• Experience with e-filing systems (e.g., State or Federal eFiling portals).
• Familiarity with legal/collections software or document management systems (DMS).

Working Environment

• Typically an office-based environment, often in a law firm or in-house legal department.
• The role may involve periods of high pressure, particularly when facing strict court deadlines.
• May require sitting for extended periods while operating a computer and transcribing dictation.
• Overtime may be required depending on the litigation docket and urgent deadlines.