Assistant to Company Secretary (Mining Industry)

RAVA HUMAN CAPITAL; Roodepoort; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading human capital consultancy in Roodepoort is seeking an Assistant to the Company Secretary. The role involves assisting with the preparation of Board documents, managing meeting logistics, and supporting compliance monitoring. The ideal candidate will have a Grade 12 qualification and a degree or diploma in Administration or Law. Previous experience in an administrative role focusing on governance or legal support is preferred.

Qualifications

• Minimum 2 years of experience in an administrative environment.
• Experience in legal administrative support is preferred.
• Knowledge of relevant legislation and governance frameworks.

Responsibilities

• Prepare Board and Committee documents (agendas, minutes).
• Assist with meeting logistical arrangements.
• Monitor compliance issues and assist in resolution.

Skills

Administrative skills

Knowledge of governance frameworks

Communication skills

Document management

Education

Grade 12

Degree / National Diploma in Administration or Law

LLB / CGISA qualification (in progress preferred)

Job description

Overview

Assistant to Company Secretary, Roodepoort, Rneg + Ben

Qualifications

• Grade 12;
• Degree / National Diploma in Administration or Law.
• An LLB / CGISA qualification or working towards such is advantageous.
• Min 2 years of experience in an administrative environment with a focus on governance and/or legal support.
• Experience in a legal administrative environment is preferred.
• Experience in administrative support to Board or technical committees, meeting administration, and related tasks.
• Knowledge of governance frameworks (e.g., King IV), relevant legislation (e.g., Companies Act, Listing Rules), and regulatory requirements, preferably within the mining sector.

Duties

• Assistance in the preparation of accurate Board and Committee documents (agendas, minutes, resolutions).
• Preparation and distribution of meeting agendas, programmes, and documents before scheduled meetings.
• Efficient turnaround time when requested to address and correct any revisions or feedback received on documents.
• Speed and accuracy in retrieval and provision of documents to stakeholders.
• Timeliness and effectiveness in logistical arrangements for meetings, including venue bookings and transportation where necessary.
• Assist in general compliance monitoring and reporting on the number of compliance issues identified and assist in their resolution.
• Assist preparations for audits, including the completeness and accuracy of compliance documentation.
• Assist in maintaining an effective and efficient records management system.
• Timely and accurate handling of routine office tasks, such as document preparation and filing.
• Provide clear and professional written and verbal communication to internal and external stakeholders, ensuring speedy responses to queries and the handlings of information.
• Effective engagement with various stakeholders, including maintaining relationships and addressing concerns.