Assistant Manager - WFM Planner

WNS; Umhlanga Rocks; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading business process management provider in South Africa seeks a Workforce Management Analyst to handle resource planning and capacity management. The ideal candidate will oversee staffing schedules and ensure optimal agent availability, working closely with the WFM team. Applicants should have a Matric qualification, industry-specific training, and a degree in a relevant field is preferred. Experience in planning and using Aspect systems is essential. Advanced proficiency in Excel and access to reliable transportation is required. Shift work is expected.

Qualifications

• 3+ years of experience in a WFM team.
• 1+ years of planning experience with Aspect systems.
• Experience managing client relationships.
• Advanced MS Office proficiency.

Responsibilities

• Develop and maintain forecasting and capacity plans.
• Review and analyze Contact Center Performance Reports.
• Provide optimized schedules meeting contracted SLAs.
• Communicate scheduling options to operations leadership.
• Monitor plans and identify optimization opportunities.

Skills

Engagement

Communication skills

Problem Solving

Planning & Organizing

Risk Management

Data Analysis

Stakeholder Management

Report writing

Education

Matric / Grade 12 or international equivalent

BA/BS degree preferred

Tools

Excel

Access

Job description

Company Description

WNS Global Services Inc. (NYSE: WNS) is a global Business Process Management (BPM) leader. WNS offers business value to 400+ global clients by combining operational excellence with deep domain expertise in key industry verticals including Banking and Financial Services, Consulting and Professional Services, Healthcare, Insurance, Manufacturing, Retail and Consumer Packaged Goods, Shipping and Logistics, Telecommunications, Travel and Utilities. Globally, the group’s over 41,000+ Professionals serve across 60 delivery centers in 16 countries worldwide, including China, Costa Rica, India, the Philippines, Poland, Romania, South Africa, Sri Lanka, UK and US.

WNS South Africa

WNS South Africa has been in operation since 2003 and built a reputation as the industry leader for Business Process Outsourcing (BPO) in South Africa, with a growing footprint into Africa. We are a strategic partner for delivering a full range of basic to complex processes from our eight delivery centers across South Africa, employing 4000+ people.

Why join us?

We promise our employees to experience role clarity, coaching and mentoring, professional development and structured career path through our 5 people promises and keeping employee experience at the core. Experience the culture of outperformance, engagement, celebration and also contribute to society through our WNS Cares Foundation, where you have the opportunity to support meaningful initiatives and make an impact in the community.

Job Description

JOB PURPOSE

Responsible for resource planning and capacity management of available resources to ensure the correct number of agents at the right times are in their seats to answer an accurately forecasted volume of calls at the desired service level. To work as part of a greater WFM team and ensure that all functions performed/services provided are in line with the overall WFM strategy.

KEY RESPONSIBILITY AREAS

• Develop and maintain short and long term forecast/capacity plans and ensure sufficient staff is available during peak periods
• Review and analyse the monthly, quarterly and yearly Contact Center Performance Reports for both internal and external stakeholders and distribute as required
• Devise and deliver project that benefits the campaign
• Create a yearly calendar of potential risk
• Provide optimal forecasting, scheduling and identifying new methods, strategies and opportunities
• Ensure sufficient staff is scheduled per interval to meet productive hour targets
• Analyse historical call trends by source, handle time, and root cause to identify operational opportunities and pro‑actively communicate this information to leadership while implementing appropriate action plans
• Provide optimized schedules which meet the contracted SLA’s and effectively communicate any potential risks
• Create scenarios and present to the operations leadership team on the scheduling options highlighting risk and benefits
• Track and monitor plans to identify optimization opportunities and report on variance to plan.
• Report on and monitor agent productive hours delivery
• Effectively manage planned shrinkages to ensure that delivery against client expectation is met
• Manage real time analysts to ensure that we meet client and internal expectations.

Qualifications

Matric / Grade 12 or international equivalent

Call Centre Maths

Industry relevant training courses, including WFM processes, terminology and tools

Preferred

A relevant qualification in BA/BS degree required, preferred economics, statistics, business or equivalent education

Experience

Min 3 year’s experience in a WFM team.

Min 1 year’s planning experience with Aspect systems

Experience managing client relationships

Spreadsheets with formula application and/or database software (Excel, Access)

Knowledge in Automatic Call Distribution Technology and experience with Forecasting/ Scheduling software.

Advanced MS Office

Additional Information

JOB-RELATED KNOWLEDGE, SKILLS & COMPETENCIES REQUIRE

Engagement

Communication skills

Problem Solving

Planning & Organizing

Risk Management

Incident Management

Data Analysis

Stakeholder Management

Client Communication

Report writing

Sound working knowledge of the latest Microsoft packages (Word, Excel, PowerPoint & Outlook)

Attention to detail

Other Specific Requirements

Own vehicle with a valid driver’s licence

Must be able to travel across multiple sites

Must be able to work evening hours

Note

Afternoon and night shifts – Monday to Sunday (rotational shifts)

Candidates are required to have fibre or live in a fibre enabled area.