Administrator / Accounts Payable Clerk.

Phoenix Recruitment; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A financial services firm in South Africa is seeking an experienced Administrator / Accounts Payable Clerk. The successful candidate will support finance operations, ensuring invoices are processed, payments are managed, and accounting records are accurately maintained. A strong background in finance with at least 5 years of experience, especially in the timeshare industry, is required. Proficiency in Sage One Accounting and advanced Excel skills are crucial for success in this role.

Qualifications

• 5+ years previous creditors/finance experience at large hotel/lodge, preferably within the share block/timeshare industry.
• Self-starter with suitable initiative.
• Ability to manage deadlines and priorities.

Responsibilities

• Assist in day-to-day finance operations and maintain accounting records.
• Process all invoices ensuring they are valid and compliant.
• Prepare payment requisitions based on reconciliations.

Skills

Good numeric skills

Administration

Excellent oral and written communication skills

Interpersonal skills

Proficiency in Advanced Excel

Education

Grade 12 with Math

Formal qualification in finance

Tools

Sage One Accounting

Job description

Timeshare Management Company based in Bryanston is looking for an Administrator / Accounts Payable Clerk.

Duties

Assist in day-to-day finance operations and are primarily responsible for computing, recording, collecting, analysing and verifying numerical data for use in maintaining accounting records of the financial operations of the company.

Ensure that control systems are operating effectively within agreed parameters.

Processing monthly journals via reports provided by Financial Accountant.

Invoice Processing

Process all invoices ensuring they are matched to relevant purchase orders, authorised and are valid and compliant.

Check and process all credit notes and allocate as necessary.

Manage purchases against budgets.

Supplier Reconciliations : Reconcile supplier statements with company records.

Liaise with all creditors and suppliers.

Identify and resolve discrepancies with invoices / statements in a timely manner.

Review all supplier statements ensuring all documentation has been received and processed accordingly.

Payment Processing

Prepare payment requisitions based on reconciliations, within deadline set.

Produce weekly aged creditors lists and take appropriate action to clearing down the outstanding items.

Produce 15th and month end aged creditors lists with commentary, within deadline set monthly, for review.

Capture / allocate payments on Sage Load payments on online banking system.

Ensuring all financial documents are filed and organized efficiently.

General

Complete general administrative duties as is required of the position.

Assist with audit requisites and activities.

Maintain and update the status of Intercompany / Interdivision accounts, included but not limited to recharges, allocating payments etc.

Maintaining stationary for the office.

Complete all duties as assigned by the Finance Manager and the Financial Accountant Requirements : Grade 12 with Math A formal qualification will be an advantage At least 5+ years previous Creditors / Finance experience at large hotel / lodge, preferably within the share block / timeshare industry Proficient on Sage One Accounting and Advanced Excel Valid SA ID Good numeric and administrative skills Excellent oral and written communications skills Ability to liaise at all levels Self-starter, go getter and suitable initiative Excellent interpersonal skills Able to work in a team Able to plan and manage deadlines and priorities