Administrative Officer

Exceed Human Resource Consultants; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading HR consultancy in Pretoria seeks a detail-oriented administrative professional for a full-time on-site position. The candidate will handle stock control, manage invoices, assist in accounts reconciliation, and provide general office support. Strong Microsoft Office skills, professional communication abilities, and a proactive approach to problem-solving are essential. Own reliable transport is required. Apply by sending your CV via email.

Qualifications

• Strong administrative skills and attention to detail.
• Ability to independently solve problems.
• Professional communication skills in verbal and written form.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with FSMS is an advantage.
• Experience with inventory management systems is a plus.
• Fully literate with strong reading and writing abilities.
• Own reliable transport is necessary.

Responsibilities

• Receive all raw materials, packaging, and related items on Food Safety Systems.
• Control stock for all on-site retail products.
• Capture supplier invoices and invoice retail products on site.
• Perform general reception work and facilitate guest sign-in.
• Handle general office duties and purchasing.
• Assist with accounts reconciliation and handle invoice queries.
• Draft letters and manage general administrative communication.
• Support retail representatives with admin tasks and marketing materials sourcing.
• Assist FSMS team with documentation for new raw materials.

Skills

Administrative skills

Problem-solving

Professional communication

Microsoft Office proficiency

Attention to detail

Inventory management knowledge

Job description

Reference:

10804 CM

Consultant:

Christa Mostert

Job Description:

• Receiving all raw materials, packaging and related items on Food Safety Systems.
• Stock control for all on-site retail products.
• Capturing supplier invoices and invoicing all retail products on site.
• General reception work, welcoming guests and signing them in on the FSMS.
• General office duties and office purchasing.
• Assisting with accounts reconciliation, handling invoice queries, issuing credits, returns and stock replacements.
• Drafting letters and handling general administrative communication.
• Supporting retail representatives with admin tasks and sourcing marketing materials.
• Assisting the FSMS team with documentation for new raw materials and maintaining FSMS records.
• Providing basic HR administrative assistance.

Qualifications:

• Strong administrative skills and attention to detail
• Ability to solve problems independently without supervision.
• Professional communication skills (verbal and written).
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
• Experience with FSMS is an advantage.
• Experience with inventory management systems is an advantage.
• Fully literate with strong reading and writing abilities.
• Own reliable transport.
• Full-time, onsite position.

How to Apply:

• Email your comprehensive CV to [e-mail].
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.