Academy Coordinator

Action Appointments Development Recruitment (Pty) Ltd; Johannesburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A reputable NGO is seeking a MAMAS Academy Coordinator to oversee the delivery and coordination of learning programs. The role includes managing event logistics, supporting program execution, handling reporting, and engaging stakeholders. Candidates should have a proven track record in project management, excellent organizational skills, and a willingness to travel within South Africa. This position is for a one-year contract with the potential for extension.

Qualifications

• Proven experience (e.g., 3+ years) in project coordination/management, preferably within the learning, non-profit, or development sector.
• Excellent logistical and event management skills.
• Strong organizational skills with keen attention to detail.

Responsibilities

• Coordinate the logistical lifecycle for MAMAS Academy events and training sessions.
• Act as the primary contact for program participants concerning logistics.
• Monitor the MAMAS Academy budget and report on expenditures.

Skills

Logistical management

Event management

Organizational skills

Project management tools proficiency

Job description

MAMAS Alliance is part of Kinderfonds MAMAS—a reputable Dutch NGO founded 25 years ago at the personal request of Nelson Mandela. Kinderfonds MAMAS funds 34 grassroots NGOs across South Africa, each dedicated to empowering vulnerable children, youth, and families to reach their full potential. These organizations support children throughout their journey, from birth to their first job. MAMAS Alliance serves as the network through which these NGOs share knowledge, initiate programs, and, importantly, raise additional funds from South African corporates

About the Job

The MAMAS Academy Coordinator oversees the seamless delivery and coordination of all learning programmes and related projects within the MAMAS Alliance. The role involves managing event logistics, coordinating participant engagement, and supporting the Learning Lead in programme execution and feedback collection. The Coordinator also handles reporting, budget monitoring, and stakeholder communication to ensure effective, efficient, and high-quality implementation of Academy initiatives across the network.

Key Responsibilities

1. Academy Coordination & Logistics (Primary Focus)

Coordinate the full logistical and operational lifecycle for all MAMAS Academy events, training sessions, and learning trajectories, including venue booking, material preparation, and travel arrangements for participants and trainers.

Manage the Academy calendar, scheduling all in-person and blended learning events in close collaboration with the Learning Lead.

Oversee the participant application, selection, and onboarding process for all Academy programs (e.g., Career Support Programme).

2. Program Execution & Support

Act as the primary point of contact for program participants and partner NGOs regarding Academy program execution and logistics.

Facilitate the smooth running of in-person training sessions and events, handling on-the-day logistics and participant support.

Support the Learning Lead in the distribution, collection, and analysis of participant feedback and post-learning

3. Project Management & Reporting

Monitor the MAMAS Academy budget, ensuring cost-effective execution of all programs and reporting on expenditure in coordination with MAMAS' management in the Netherlands.

Compile and submit comprehensive internal reports on the Academy's activities, participation rates, logistical efficiency, and initial program outcomes to the Managing Director.

Gather, compile, and present necessary documents and data for both internal and external (donor) reporting specific to the MAMAS Academy's projects.

4. Stakeholder Engagement

Serve as the central coordinator to ensure strong coherence and synergy between the MAMAS Academy's goals and the broader objectives of the MAMAS Alliance network.

Requirements

Experience: Proven experience (e.g., 3+ years) in project coordination/management, preferably within the learning, non-profit, or development sector.

Skills: Excellent logistical and event management skills. Strong organizational skills with keen attention to detail. Proficient in project management tools and standard office software.

Attributes: Highly organized, proactive, a strong communicator, and able to manage multiple priorities efficiently. Must have a professional, respectful, and transparent approach to partner relationships.

Willingness to travel within South Africa for Academy event execution.

To apply

This is a one-year contract with the intention of extension to a permanent role.

In order to apply, email your application by Wednesday 19th November 2025 to [e-mail] - send your completed AA bio form, letter of motivation and updated CV (all in MS Word format).