38950441339 - Hr Assistant / Executive Assistant

Activate Talent; Gauteng; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A fast-growing beauty brand is seeking an Executive Assistant to provide hybrid HR operations and executive support. The role involves managing the CEO's calendar and travel arrangements, assisting with HR processes, and maintaining effective communication. Ideal candidates should have experience in similar roles, strong organizational and communication skills, and proficiency with Google Workspace tools. This position offers a dynamic work culture within a collaborative team environment in Gauteng, South Africa.

Qualifications

• Proven experience as an Executive Assistant or similar support role.
• Prior experience with HR administrative support is preferred.
• Strong multitasking and prioritization abilities.

Responsibilities

• Support HR processes including data entry and recruitment.
• Manage and maintain the CEO’s calendar and travel arrangements.
• Prepare executive communications and track action items.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion and professionalism

Proactivity

Tools

Google Workspace

Slack

Job description

About the Company

Join a fast‑growing, innovative beauty brand disrupting the cosmetics industry through trend‑forward, high‑quality products.

With a passionate global customer base and a strong digital presence, this team is redefining beauty experiences with cutting‑edge solutions, bold creativity, and a deeply collaborative culture.

Scope of the Role

This role is a hybrid of HR operations and executive support.

You’ll serve as a key partner to leadership, ensuring internal workflows, people operations, and executive tasks run smoothly and efficiently.

Your ability to stay organized, communicate clearly, and maintain confidentiality will be critical to success.

Duties and Responsibilities

• Human Resources Support:
  • Handle data entry for HR processes such as offer letters, new hire records, and payroll.
  • Send timely reminders to managers about key deadlines, including weekly leadership meetings and company‑wide All Hands meetings.
  • Support recruitment by posting job openings, reviewing candidate applications, and coordinating interviews.
  • Address employee questions and concerns, escalating issues to the HR Director when necessary.
  • Assist in preparing HR‑related presentations and reports.
  • Help onboard new employees, ensuring a smooth transition.
  • Maintain accurate and up‑to‑date employee records, including org charts, company‑issued equipment, and time‑off tracking, among others.
  • Develop and post monthly company newsletters.
  • Manage company purchases for equipment, employee gifts, and other business‑related needs.
• Executive Assistance:
  • Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and prioritizing commitments.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
  • Purchase items as requested by the CEO.
  • Prepare, edit, and organize internal and external communications, presentations, and reports.
  • Track and follow up on action items to ensure timely completion.
  • Coordinate logistics for meetings, events, and off‑site activities.
  • Maintain organized records and documentation on behalf of the CEO.
  • Assist with ad‑hoc projects.

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, or similar support role.
• Previous experience providing HR administrative support is preferred.
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills in English.
• High level of discretion, professionalism, and sound judgment.
• Proactive, resourceful, and able to work independently in a remote setting.
• Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar, Gmail), Slack, and other relevant tools.