Administrative Assistant jobs in Germany

• Oversee and coordinate the executive’s daily schedule, including calendar management, meeting arrangements, and task prioritisation.
• Organise domestic and international travel, covering flights, accommodation, visas, and detailed itineraries.
• Prepare briefing notes, presentations, reports, agendas, and record minutes for meetings.
• Act as the primary liaison between the executive, internal teams, and external stakeholders, ensuring timely follow-ups on action items.
• Provide support with selected personal tasks and errands when necessary, enabling the executive to focus on business priorities.
• Manage communication channels, including screening phone calls, drafting correspondence, and filtering e-mails.
• Plan and coordinate events, offsites, and board or stakeholder meetings.

Requirements

• Diploma or bachelor’s degree preferred
• Prior experience as an EA / PA, executive support, or equivalent (1 to 5+ years depending on seniority)
• Strong organisational skills, attention to detail, and ability to multitask