Executive Assistant

PACIFIC INTERNET (S) PTE. LTD.; Serangoon Garden Circus; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading tech firm in Singapore is seeking an Executive Assistant to support C-level executives. Responsibilities include preparing internal communications and managing compliance issues. The ideal candidate has over 5 years of experience and a degree in Business or Law, with strong skills in organisation and communication. Fluency in Mandarin is required, and knowledge of Southeast Asian regulatory environments is advantageous.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably in a tech or MNC.
• Prior experience in corporate secretarial work or compliance is required.
• High level of professionalism and discretion in handling confidential information.

Responsibilities

• Prepare high-quality presentations and internal communications.
• Coordinate board and shareholder meetings.
• Monitor regional regulatory developments.

Skills

Strong organisational skills

Excellent written communication

Proficiency in Mandarin

Education

Bachelor's degree in Business, Law, or related

Job description

Key Responsibilities:

• Prepare high-quality presentations, meeting agendas, and internal communications.
• Handle sensitive documents and communications with discretion and confidentiality.
• Facilitate communication with headquarters on corporate governance and compliance issues.
• Preparation of regular and ad-hoc reports for management reporting.
• Organise and co-ordinate with internal stakeholders for meetings and reports, including those at the Group level.
• Coordinate board and shareholder meetings, including drafting of board resolutions, meeting minutes, and collation of board materials.
• Maintain accurate statutory records in compliance with Singapore’s ACRA requirements and equivalent entities in other jurisdictions.
• Liaise with external corporate secretarial service providers in Singapore and across Southeast Asia, and headquarters in Hong Kong.
• Support the implementation and monitoring of internal compliance policies.
• Assist in maintaining regulatory filings, business licenses, and registrations across multiple Southeast Asian countries.
• Coordinate compliance training and internal audits as required.
• Monitor regional regulatory developments and assist legal counsel in assessing potential business impact.

Requirements:

• Bachelor's degree in Business, Law, or a related discipline.
• Candidates without above qualifications but with demonstrated experience in executive support, corporate secretarial, or compliance roles are strongly encouraged to apply.
• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in a tech or MNC environment.
• Prior experience in corporate secretarial work or compliance is required;knowledge of Singapore Companies Act is a strong plus.
• Familiarity with regulatory environments in countries such as Indonesia, Malaysia, Thailand, and the Philippines is advantageous.
• Strong organisational and time-management skills with the ability to prioritise across competing deadlines.
• Excellent written and verbal communication skills in English and Chinese (Mandarin) for reporting purposes; proficiency in other Southeast Asia languages a plus.
• High level of professionalism and discretion in handling confidential information.