ADMINISTRATION MANAGER

57 EMPLOYMENT AGENCY PTE. LTD.; Singapore; On-site; SGD 65,000 - 85,000; Full time

Job summary

A leading employment agency in Singapore is seeking an experienced Administration Manager to coordinate office procedures and manage personnel. The ideal candidate will streamline administrative processes, oversee facilities management, and ensure compliance with policies. Strong organizational and leadership skills are essential, along with proficiency in MS Office. This role requires the ability to handle shifts and be on standby for 24 hours.

Qualifications

• Proven experience as an administration manager.
• In-depth understanding of office management procedures and legal policies.
• Familiarity with financial and facilities management principles.

Responsibilities

• Plan and coordinate administrative procedures and systems.
• Recruit and train personnel.
• Monitor inventory of office supplies.

Skills

Analytical mind

Problem-solving skills

Organizational abilities

Multitasking abilities

Leadership skills

Team player

Tools

MS Office

Job description

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Ability to work shift, weekend and public holiday
• Standby for 24 hours