Team Assistant (Temp/Maternity Cover)

CAPGEMINI SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading technology company in Singapore is seeking an experienced Team Assistant to provide comprehensive support to the C-suite’s office. The ideal candidate will have at least 5 years of experience in a similar role, demonstrating exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include travel coordination, stakeholder liaison, and expense management. The position offers a collaborative work environment with competitive compensation and benefits.

Benefits

Competitive compensation

Inclusive work environment

Qualifications

• Minimum 5 years of experience as an Executive Assistant or Team Assistant supporting C-Suite executives.
• Ability to prioritize effectively in a fast-paced environment.
• Experience handling sensitive information with professionalism.

Responsibilities

• Plan itineraries and logistics for meetings and travel.
• Liaise with Chief of Staff to prepare for engagements.
• Monitor and process expenses and invoices.

Skills

Organizational skills

Discretion

Time-management skills

Communication skills

Attention to detail

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Egencia

Concur

Replicon

Job description

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

Job Description

About the Role

We are looking for an experienced Team Assistant to provide comprehensive support to the C-suite’s office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Travel Coordination: Plan itineraries and logistics for meetings and travel, ensuring sustainable travel choices; manage visa applications and related documentation.
• Stakeholder Liaison: Working closely with the Chief of Staff and primary Executive Assistant to ensure the C-suite is prepared for all engagements and administrative arrangements.
• Expense Management: Monitor and process expenses and invoices using online systems.
• Diary Management: Assist in managing calendars across multiple time zones to optimize productivity.
• Team Support: Assist primary Executive Assistant, including cover of holiday and sickness.
• General Administration: Handle and manage ad-hoc administrative tasks.

Requirements

• Minimum 5 years of experience as an Executive Assistant or Team Assistant supporting C-Suite executives.
• Strong organizational and time-management skills with the ability to prioritize effectively.
• High level of professionalism and discretion in handling sensitive information.
• Good understanding of various time zones.
• Excellent communication skills; comfortable interacting with senior stakeholders and clients.
• Proficiency in Microsoft Word, PowerPoint, Excel, Outlook; experience with Egencia (or similar travel platforms) Concur and Replicon preferred.
• Ability to support technology-enabled meetings (e.g., Teams, video conferencing).
• High attention to detail and accuracy.Flexible and proactive, with the ability to work independently and adapt to changing priorities.
• Requires flexibility to work across time zones while supporting the executive during travel.
• Excellent verbal and written English skills.

Why Join Us

• Work closely with senior leadership in a dynamic, global organization.
• Collaborative and inclusive work environment.
• Competitive compensation and benefits.

Equal Opportunity Statement

We are committed to fair employment practices in accordance with TAFEP guidelines. All qualified applicants will be considered without regard to race, gender, age, religion, or disability.