Stenographer and Admin

HEXACON CONSTRUCTION PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company in Singapore is seeking a Stenographer to support project teams. The ideal candidate will attend meetings to take shorthand notes, provide transcription services, and assist with various administrative tasks. A minimum diploma in Business Administration is required along with experience as a Stenographer or similar role. Candidates must be able to type 80–100 words per minute. Proficiency in MS Office and good communication skills are essential. This role offers a dynamic work environment with opportunities for growth.

Qualifications

• Minimum Diploma / Certificate in Business Administration or related field.
• Proven experience as a Stenographer or Admin Assistant preferred.
• Able to type 80–100 words per minute with high accuracy.
• Knowledge of stenography/shorthand is an advantage.

Responsibilities

• Attend site and management meetings to take accurate shorthand notes.
• Provide stenography support during meetings and site briefings.
• Transcribe minutes accurately and prepare organised reports.
• Assist project teams with administrative tasks.

Skills

Shorthand typing

Document management

Time management

Communication skills

Education

Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Descriptions

• Attend site, project, tender, and management meetings to take accurate shorthand notes.
• Provide real-time stenography support during meetings, discussions, and site briefings.
• Transcribe minutes accurately using shorthand / fast typing and prepare clean, organised reports.
• Assist project teams with administrative tasks such as filing, document tracking, scheduling and coordination.
• Manage incoming/outgoing correspondence, including emails, letters and documentation.
• Support tender, project and site teams with document formatting, data entry and record keeping.
• Maintain confidentiality of sensitive project materials and company information.
• Liaise with internal departments to ensure smooth administrative workflow.

Job Requirments

• Minimum Diploma / Certificate in Business Administration, Secretarial Studies, or related field.
• Proven experience as a Stenographer, Secretary or Admin Assistant preferred (construction industry is an advantage).
• Able to type at least 80–100 words per minute with high accuracy.
• Knowledge of stenography/shorthand is a strong advantage.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong attention to detail, organisation and time-management.
• Able to handle confidential matters professionally.
• Good communication skills and ability to multitask in a fast-paced environment.