Service & Admin Coordinator

SENTRON ENGINEERING (S) PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is looking for a highly organized individual to manage daily office operations. The role involves preparing administrative documents, scheduling appointments, and liaising with suppliers. The ideal candidate will demonstrate excellent communication skills and proficiency in Microsoft Office. Experience in procurement and the ACMV industry is preferred. This is a fantastic opportunity for someone looking to develop their career in a dynamic work environment.

Qualifications

• Strong organizational and multitasking skills are essential.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is necessary.
• Prior experience in procurement processes and contract management is preferred.

Responsibilities

• Oversee daily office operations for efficiency.
• Prepare administrative documents like reports and contracts.
• Coordinate appointments and meetings for internal teams and clients.
• Maintain an organized filing and documentation system.
• Liaise with suppliers for procurement of office materials.
• Provide reception support and handle enquiries professionally.
• Submit daily operational reports and updates.

Skills

Excellent verbal and written communication skills

Strong organizational abilities

Multitasking and scheduling management

Proficient in Microsoft Office Suite

Attention to detail

Customer service orientation

Job description

Job Description

We are seeking a highly organized and proactive individual to manage daily office operations and support the smooth functioning of our administrative and project activities. The ideal candidate will beresponsible for ensuring efficient workflow, maintaining accurate documentation, and providing strong communication support to both internal teams and external clients.

Key Responsibilities

• Oversee day-to-day office operations to ensure a smooth and efficient working environment.
• Prepare and generate various administrative documents, including reports, quotations, purchase orders, contracts, and related paperwork.
• Coordinate and schedule appointments, meetings, and follow-ups between internal departments and clients.
• Maintain a well-organized, accurate, and up-to-date filing and documentation system.
• Source, liaise, and negotiate with suppliers for the procurement and replenishment of office or project materials.
• Provide professional reception support, including handling incoming calls, visitors, and general enquiries.
• Compile, consolidate, and submit daily operational reports and updates.
• Respond promptly to email and fax enquiries, ensuring timely and professional communication.
• Assist with contract management activities, including document preparation, deadline tracking, and proper document control.
• Perform additional administrative or operational tasks as assigned by management.

Requirements

• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and scheduling management abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work efficiently in a fast-paced and dynamic environment.
• High attention to detail with strong accuracy in documentation and data handling.
• Friendly, approachable, and committed to providing high-quality service.
• Experience in preparing quotations, procurement processes, and contract management is preferred.
• Familiarity with ACMV scopes of work and equipment is an added advantage.
• Prior experience in the ACMV (Air-Conditioning & Mechanical Ventilation) industry will be an advantage.