Senior Executive / (Senior) Assistant Manager, Ophthalmology (Ops & Admin)

National University Hospital; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading healthcare institution in Singapore is seeking a Senior Executive / Assistant Manager to provide operational and administrative support in the Department of Ophthalmology. The role involves assisting department managers in achieving financial and management targets and ensuring quality patient care. Candidates should possess strong analytical skills and a minimum of 2-3 years of relevant experience, along with proficiency in Microsoft Word and Excel. The position requires a motivated individual who is service-oriented and able to work independently.

Qualifications

• Minimum 2-3 years of working experience in a related field is preferred.
• Positive, motivated, and able to perform under pressure.
• Initiative and able to work independently.
• Service-oriented and patient-centric.

Responsibilities

• Assist Department Managers in developing and carrying out business plans.
• Achieve volume and financial targets for assigned clinical services.
• Monitor operational data and provide data analysis as needed.
• Ensure completion of projects on time and within budget.
• Implement policies and procedures effectively.

Skills

Analytical skills

Good communication skills

Microsoft Word proficiency

Microsoft Excel proficiency

Problem-solving skills

Education

Basic degree from a recognized institution

Job description

Job Purpose

The Senior Executive / Assistant Manager will be responsible to provide operations and administrative support in the Department of Ophthalmology. Working closely with the various stakeholders, the individual will play a crucial role in supporting the department in achieving stated outcomes in both financial and management targets, as well as provision of quality patient care.

Duties and Responsibilities

Primary Responsibilities and Duties (80%)

• Responsible to assist the Department Managers in developing and carrying out business plans in conjunction with the clinical head of department to ensure that goals are reached.
• Responsible to assist Department Managers to achieve the volume and financial targets for the clinical services assigned.
• Scope of business management includes annual financial budgeting, review, expenditure and ensure cost recovery of services.
• Ensure that key operational data and indices are monitored closely and provide data analysis whenever necessary, including TEPMS indicators.
• Regular reviews with clinical and operations lead, in development of new services and workplans for the department.
• Responsible in procuring and management of key logistics / CAPEX needs for business, in partnership with key stakeholders.
• Responsible in ensuring that projects are completed on time and within budget.
• Work closely with the key stakeholders and support the department in Value Driven Outcome Projects

Secondary Responsibilities and Duties (20%)

• Disseminate and implement hospital’s policies & procedures between staff and leadership of the department, ensuring timely dissemination of information, escalation of issues, recommendation and implementation of solutions.
• Ensure Policy & Procedures are current.
• Perform any other duties as assigned by Reporting Officer.

Job Requirements

• Skills and Knowledge
• Analytical and with good communication skills (written & spoken)
• Be computer literate in Microsoft Word / Excel
• Problem-based learning
• Personal Traits
• Positive, motivated and able to perform under pressure
• Has initiative and able to work independently
• Service-oriented and patient-centric

Educational Qualifications

Basic degree from a recognized institution with minimum 2-3 years of working experience in a related field is preferred.