Senior Executive / Assistant Manager, WH Office of Research Development and Scholarships

Woodlands Health; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A healthcare institution in Singapore is seeking a Senior Executive / Assistant Manager for the Office of Research Development and Scholarships. The candidate will coordinate research activities, provide secretariat support, and maintain research policies. A bachelor's degree and strong administrative skills are essential, with preference given to those with experience in healthcare research. Fresh graduates are encouraged to apply.

Qualifications

• Minimum bachelor’s degree in business, other disciplines may be considered.
• At least 2 to 3 years of healthcare research administration experience may be considered for the Assistant Manager role.
• Fresh Graduates are welcome.

Responsibilities

• Coordinate outreach efforts for research activities.
• Provide secretariat support for research meetings.
• Responsible for drafting and maintaining research policies.

Skills

Verbal and written communication

Administrative skills

Interpersonal skills

Problem solving

Microsoft Office proficiency

Education

Bachelor’s degree in business or related field

Job description

Senior Executive / Assistant Manager, WH Office of Research Development and Scholarships

Family Group: Administration

Broad Function

To support and manage the administrative operational aspect of WORDS on all research activities within WH.

Research Administration

• Coordinate and responsible for WORDS outreach efforts including research showcases, newsletter, events, intranet and seminars/workshops.
• Provide secretariat support for research related meetings with Clinical Research Committee (CRC), Chairman Medical Board, WORDS, etc
• Main liaison for periodic collation and updates of reports such as 6-monthly CRC reporting, annual insurance collating to management and cluster level declaration in a timely manner.
• Main research representative for Data Protection and Cybersecurity related matters, Staff Welfare
• Main liaison for research related applications including the creation of Corppass, Ethics account, CITI Program, etc
• Responsible and ensure effective upkeep of research administration processes/workflows and documentations such as tracker for research department representatives, issuing of appointment letters to support research operations and ensure institutional compliance
• Primary contact for research administration queries

Research Policies

• Responsible for drafting and upkeeping of research related Policies and Work Instructions
• Supporting continuous improvement of research admin workflows and SOPs
• Ensure research documentation is current and accessible to stakeholders

General

To perform ad-hoc tasks and admin duties as assigned by the reporting officer.

JOB REQUIREMENTS

Education / Training / Experience

• Minimum bachelor’s degree in business, other disciplines may be considered
• At least 2 to 3 years of experience in healthcare research administration may be considered for the Assistant Manager role
• Fresh Graduates are welcome
• Experience in healthcare settings will be advantageous

Attributes

• Good verbal and written communication skills
• Mature, detailed-oriented, self-driven and team player
• Proficient in administrative skills and in Microsoft Office applications
• Energetic and self-motivated
• Good interpersonal skills and flexible person who can work across different areas within the team & cross functionally outside the team
• Can-do attitude and ability to work independently
• Thrive on problem solving, learning and apply new knowledge