Senior Administrative Executive

QUANTUM SHIELD CONSULTING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A professional services firm is seeking an experienced internal support candidate in Singapore. The role covers administration, HR support, finance assistance, and compliance coordination. Candidates should have at least 5 years of relevant experience, strong multitasking and organizational skills, and proficiency in both English and Chinese. The position offers exposure to various operational matters in a lean environment, fostering direct communication with management and stakeholders.

Benefits

Exposure to a broad range of operational matters

Direct communication with management

Stable role with clear responsibilities

Qualifications

• Minimum 5 years of relevant working experience.
• At least 2 years of experience in a corporate services or corporate secretary firm.
• Strong understanding of company incorporation and compliance matters.

Responsibilities

• Maintain and organize client records and administrative documents.
• Support employee onboarding and payroll preparation.
• Assist in preparing budgets and managing expense claims.
• Support compliance checks and documentation.
• Assist with bank account management and KYC documentation.

Skills

Detail-oriented

Multitasking ability

Strong organizational skills

Proficient in English and Chinese

Job description

Role Overview

We are a small and growing professional services firm.

This role is a core internal support position, covering administration, HR support, finance support, compliance coordination and bank-related matters.

The ideal candidate is someone experienced, independent, detail‑oriented and comfortable handling multiple support functions in a lean organization.

Key Responsibilities

Administration & Operations

• Maintain and organize client records, internal administrative and compliance documents
• Handle general administrative coordination and documentation management

HR & Payroll Support

• Support employee onboarding and offboarding processes
• Assist in payroll preparation, salary computation and payment coordination
• Maintain HR-related records and administrative documentation

Finance Support

• Assist in preparing company budgets and financial data
• Manage expense claims and payment documentation
• Coordinate with external accountants and service providers

Contracts & Legal Support

• Assist in preparation, coordination and basic review of client contracts
• Support compliance checks and documentation (non-legal advisory role)

Banking, Compliance & Risk Control Support

• Assist with bank account opening, maintenance and bank liaison matters
• Support KYC / AML documentation and bank risk control requests
• Assist in preparing fund flow explanations and supporting documents

Overseas Support

• Provide administrative and coordination support for overseas offices and related matters

Others

• Handle other administrative and operational support tasks as assigned

Requirements

• Singapore Citizen or Permanent Resident
• Minimum 5 years of relevant working experience
• At least 2 years of experience in a corporate services / corporate secretary firm
• Strong understanding of company incorporation and ongoing compliance matters
• Basic knowledge of corporate law, contracts and regulatory requirements
• Familiarity with banking compliance, risk control and fund flow processes
• Basic understanding of accounting and financial statements
• Strong organizational skills, attention to detail and ability to multitask
• Proficient in both English and Chinese (written and spoken)

Preferred Qualifications

• Experience in corporate secretarial, compliance or finance administration roles
• Hands‑on experience dealing with banks, compliance reviews and KYC / AML matters
• Experience supporting cross-border or overseas operations
• Familiarity with Singapore regulatory and banking environment

What We Offer

• Exposure to a broad range of administrative, compliance and operational matters
• Direct communication with management and decision‑makers
• Stable role with clear responsibilities in a lean and professional environment