Receptionist (Central)

ISS FACILITY SERVICES PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A facilities management company in Singapore is seeking a receptionist/administrative professional to manage visitor interactions, coordinate office supplies, and provide general administrative support. The ideal candidate will have 3-5 years of similar experience, strong communication skills, and proficiency in MS Office. Responsibilities include managing mail, overseeing building maintenance, and assisting in office events. Join a dynamic team and contribute to an organized and welcoming environment.

Qualifications

• Minimum 3-5 years of experience in a receptionist or administrative role.
• Knowledge of security and visitor management systems is an advantage.

Responsibilities

• Greet and assist visitors, manage visitor registration.
• Retrieve, sort, and distribute mail and courier packages.
• Manage access control systems and ensure compliance.
• Maintain and update records of office assets.
• Assist with room bookings and ensure meeting supplies.
• Monitor and replenish office consumables.
• Coordinate maintenance and repair work.
• Prepare and serve refreshments for guests.
• Assist in organizing office events.
• Coordinate and supervise cleaning services.
• Process monthly invoices for finance verification.
• Perform other ad-hoc administrative duties.

Skills

Strong communication and interpersonal skills

Proficient in MS Office

Ability to multitask and prioritize

Job description

Job Responsibilities

• Reception & Visitor Management: Greet and assist visitors in person and handle incoming calls professionally. Manage visitor registration and ensure compliance with security protocols. Maintain a tidy and organized reception area at all times.
• Mailroom & Courier Management: Retrieve from letterbox, Receive, sort, and distribute mail and courier packages promptly. Coordinate outgoing shipments and liaise with courier service providers.
• Security Administration: Manage access control systems (e.g., card access, visitor logs, facial recognition). Ensure accurate record-keeping for security compliance.
• Office Records & Asset Management: Maintain and update manuals and records of office assets. Support audits and inventory checks as required.
• Meeting Room Management: Assist with room bookings when employees are unable to do so. Ensure meeting rooms are stocked with necessary supplies (drinks, snacks, tissues, etc.).
• Office Supplies & Consumables: Monitor and replenish office consumables (stationery, pantry supplies, first aid kits). Coordinate procurement to prevent service disruptions.
• Facilities Coordination: Act as site contact for maintenance and repair work. Oversee and coordinate vendors for building maintenance eg apply for Landlord’ s Permit to Work on behalf of Client, escort landscaper on bi‑weekly maintenance, escort ad hoc and monthly pest control services.
• Hospitality Services: Prepare, serve, and clear refreshments for guests and during meetings as required.
• Event Support: Assist Client in organizing and coordinating office events.
• Cleaning Services: Coordinate and supervise 1 cleaner onsite
• Monthly Invoice Processing: Matching invoice(s) against delivery order and submit via internal OA system (need to populate/enter the required information) for finance verification and payment. Training will be provided by.
• Administrative Support: Perform other ad‑hoc administrative duties as assigned.

Job Requirement

• Minimum 3-5 years of experience in a receptionist or administrative role.
• Strong communication and interpersonal skills.
• Proficient in MS Office and office management system.
• Ability to multitask and prioritize in a fast-paced environment.
• Knowledge of security and visitor management systems is an advantage.