Receptionist/Admin Associate (Corporate Services), SIMTech

A*STAR RESEARCH ENTITIES; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A research organization in Singapore seeks a Receptionist to provide excellent front desk service and manage administrative tasks. You'll welcome visitors, handle courier services, and manage daily mail distribution. Candidates should have at least 1 year of administrative experience, possess good communication skills, and be proficient in Microsoft Office. Flexibility to work occasionally outside office hours is required.

Qualifications

• At least 1 year of experience in a receptionist or administrative role is highly desirable.
• Excellent communication and interpersonal skills to interact effectively with visitors and staff.
• Willingness to occasionally work outside office hours.

Responsibilities

• Welcome visitors and ensure all are registered upon arrival.
• Handle internal/external courier services and manage overseas shipments.
• Open the mailbox daily and distribute mail to staff.

Skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Self-driven

Multi-tasking abilities

Education

Nitec in a related field

Job description

Visitor Handling:
Welcome visitors in a pleasant manner to provide the best front desk experience
Ensure all visitors, contractors, and guests are registered upon arrival
Ensure all access passes are accounted for and no unauthorized personnel enter the workshop
Escalate security incidents immediately and ensure new visitors/contractors watch the safety video
Maintain workshop PPE for visitors and conduct roll call during emergencies

Courier Handling:
Handle internal/external courier services, including important documents to A*STAR and external parties.
Manage overseas shipments, contact forwarders for pick-up, prepare shipping documents, and record dispatch

Administrative Tasks:
Open the mailbox daily and distribute mail to staff.
Manage stamp inventory and restock stamps when required.
Manage keys inventory at the reception and record key borrowing.
Upkeep admin asset inventory management and assist in admin purchases

Goods Receiving:
Inform requestors of purchases arrival, check goods quantity against delivery orders, sign and acknowledge DO, and hand DO/invoices to Finance
Scan all invoices/Delivery Orders and assist in SAP Goods Received updates

Miscellaneous:
Activate the welcome board for VIP guests, maintain 5S standards for reception, and ensure lights and electronics are secured after working hours
Perform any other duties assigned by the supervisor

Job Requirements:

• Minimum qualification: Nitec in a related field
• At least 1 year of experience in a receptionist or administrative role is highly desirable
• Excellent communication and interpersonal skills to interact effectively with visitors and staff
• Willingness to occasionally work outside office hours
• Proficiency in Microsoft Office
• Self-driven, meticulous, able to multi-task and work independently and as part of a team
• Flexibility to adapt to changing priorities and handle unexpected situations
• Eager to learn new knowledge and technology