Project Coordinator

CAMARINE SUPERVISION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A project management firm in Singapore is seeking an experienced administrative professional to provide comprehensive support to the project team. The ideal candidate will have over 12 years of experience in secretarial roles within the Oil & Gas industry, and at least 10 years in project control. Proficiency in Microsoft Office and ERP tools is essential. This role involves managing documentation, scheduling meetings, and supporting management with various tasks. Candidates are expected to handle confidential information with discretion.

Qualifications

• Minimum 10 years of experience in project control, coordination and documentation.
• Above 5 years of experience supporting senior management.
• Strong ability to handle confidential information.

Responsibilities

• Provide comprehensive secretarial, operational, and administrative support.
• Manage and maintain project documentation.
• Coordinate onboarding and access arrangements for new team members.

Skills

Microsoft Office Suite

Project control

Communication skills

Organizational skills

Time management

Education

Diploma in Business Administration/Management

Tools

SharePoint

SAP

Aconex

Job description

Responsibilities

• Provide comprehensive secretarial, operational, and administrative support to project manager and project team.
• Coordinate and schedule meetings, preparing agendas and following up on action items.
• Manage and maintain project documentation, ensure accurate filing, version control, and distribution.
• Liaise with internal departments, contractors, and vendors to support project activities.
• Assist in preparation of reports, presentations, and correspondence.
• Monitor and update project schedules, logs, and trackers.
• Coordinate onboarding and access arrangements for new team members.
• Arrange travel, accommodation, and logistics as needed for the project team.
• Maintain office and pantry supplies, ensuring smooth day-to-day operations.
• Support ad-hoc administrative tasks to ensure project efficiency.

Requirements

• Diploma and above in Business Administration/Management or a related discipline.
• Above 12 years of secretarial and administrative experience in the Oil & Gas industry with major operators and EPCs.
• Minimum 10 years of experience in project control, coordination and documentation.
• Above 5 years of experience supporting senior management and multidisciplinary project teams, minimum 3 years of cross-departmental and stakeholder liaison and support.
• Above 10 years of involvement in large-scale regional upstream and downstream EPC projects up to USD 4 billion in project value.
• Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), familiar with data/document management and ERP tools such as SharePoint, EIDA, DMCS, PULZ, Aconex and SAP.
• Strong organisational, communication, and time management skills.
• Ability to handle a large volume of confidential information with professionalism and discretion.
• Able to travel overseas for work as required by business needs.
• Candidates matching the requirements will be contacted for preliminary qualification.