Procurement Executive

FLINTEX CONSULTING PTE. LTD.; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A reputable consulting firm in Singapore is seeking an experienced procurement professional to maintain efficient procurement systems. Key duties include collaborating with functional teams to develop strategies, managing supplier evaluations, conducting negotiations, and ensuring compliance with regulations. The ideal candidate will have 2-5 years of experience in procurement, strong negotiation skills, and a good understanding of digital procurement processes. This role offers a hybrid working option, allowing for flexibility.

Qualifications

• 2 - 5+ years of experience in procurement, project-based procurement, or supply chain roles.
• Experience in digital procurement processes and data analytics tools.
• Understanding of cost/trend analysis and strategic sourcing.

Responsibilities

• Maintain the procurement system ensuring specifications and quality.
• Collaborate with teams to develop procurement strategies.
• Conduct supplier evaluations and negotiations.

Skills

Negotiation skills

Data analytics tools

Technical specifications understanding

Communication skills

Tools

Procurement Software

ERP systems

Job description

Position Summary

This position will apply their expertise to maintain an efficient procurement system, ensuring procured items meet specifications, quality standards, cost targets, and delivery schedules. Key responsibilities include collaborating with all functional teams to meet needs and develop procurement strategies, conduct supplier evaluations, contract negotiations, and drive cost savings initiatives. This position must have technical acumen and commercial negotiation skills to optimize supply chain efficiency and reduce risk to support the organization.

Role and Responsibilities

Procurement Operations and Data Maintenance

• Support the procurement function and other relevant departments and communicate any supply problems which may impact on business operations. Act as an interface between suppliers and relevant departments on purchasing processes and new projects and activities.
• Manage the day-to-day of procurement activities, engagement with stakeholders to ensure materials and/or services needed for business success.
• Ensure compliance with regulations and company standards and procedures.
• Responsible for the Procurement management and operations process including Procurement information flow – suppliers information maintenance, items suppliers’ connection, supplier agreements and supplier basic data like company information, MOQ, order multiple, responsible personnel, etc.

Sourcing and Analysis / Project

• Monitor market trends, competitor strategies and market suppliers, provide analysis on costs, and review costs to achieve savings. Establish r/s with suppliers to leverage the needs in terms of tight supply situation as well as to be ahead of the market requirement.
• Develop and implement a strategic sourcing plan to meet business needs. Communicate and update the plan regularly based on market trends, supplier capabilities and business priorities.
• Collaborating with technology to understand our company needs as well as working with our existing/new suppliers to determine company strategic alignment.
• Create and review opportunities on alternative materials and or suppliers to meet the business unit objectives in procurement activities and deliver the best values and business savings. Develop strong partnership with suppliers.
• Develop and maintain reports or dashboards to support procurement performance monitoring. Analyze procurement spend data to identify trends and variances.
• Involve in Global procurement project activities to maintain Global-Regional alignment.

Vendor Management

• Regularly review and monitor supplier performance i.e. quality and delivery performance, supplier approval records and qualifications.
• Contribute and participate in supplier audits when required. Maintain appropriate documentation in accordance with ISO procedures
• Proactively engage with stakeholders to review repetitive/critical supplier corrective actions and develop an annual supplier audit program where applicable

SnOP

• Contribute and communicate the impact on Procurement activities to stakeholders when situation arises like trend of raw material / feedstock related, market change and potential effects on supply. Participate in Sales & Operations Planning meeting to update the information. 2
• Contribute and communicate the impact on Procurement activities to new business initiatives and projects.
• Proactive in working with key stakeholders to assess risk, review future strategies, forecast accuracy, identify potential costs down, new programs and improvement opportunities or mitigate the risk.

Requirements

• 2 - 5+ years of experience in procurement, project-based procurement or supply chain roles.
• Tech-savvy with experience in computer skills, digital procurement processes and data analytics tools.
• Strong understanding of technical specifications, and material standards.
• Knowledge of procurement Software and ERP systems.
• Knowledge of contract management, and international procurement regulations.
• Good in negotiation and communication skills.
• Understanding of cost / trend analysis, and strategic sourcing.
• Understand of SOP process and be able to provide good information input on future raw materials trend

Working hours:

Mon to Fri 8.30am - 5.30pm 1 day Hybrid