Procurement Assistant Manager

UNICEF; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading international organization in Singapore seeks a Procurement Officer to manage procurement processes. The role includes administering tenders, updating procedures, and training staff. Ideal candidates will have a degree or diploma with relevant experience, be proficient in MS Office, and excel in a fast-paced setting. You will contribute to ensuring fair competition and transparency in all procurement activities.

Qualifications

• Minimum of 3 years relevant experience with a degree, or 5 years with a diploma.
• Experience in administering tenders and procurement systems is mandatory.
• Able to work in a fast-paced environment.

Responsibilities

• Execute procurement activities according to standards.
• Administer procurement system and update procedures.
• Lead contracts database maintenance and reviews.
• Conduct procurement training sessions and create content.
• Handle vendor registration and purchasing audits.

Skills

Procurement administration

Tender management

MS Word proficiency

Excel proficiency

PowerPoint proficiency

Organizing skills

Presentation skills

Writing skills

Education

Degree in relevant field

Diploma with relevant experience

Job description

Key Responsibilities:

Procurement

-Adhere to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement activities.

-Execute procurement activities in accordance with the PCF Purchasing Policy and standard procurement procedures.

-Administer tenders including drafting of tender specifications, publication, briefings, responding to enquiries, tender closing, conducting clarifications, evaluations, seeking approval, contracting, etc.

-Guide and work with PCF divisions, departments and centres to finalise requirements, evaluations, approval papers, etc.

Systems and Processes

-Administer the procurement system

Propose, review and update standard operating procedures.

Lead spend analysis and demand aggregation projects, and process automation initiatives

Contracts Management.

-Lead the maintenance of the contracts database and issue reminders for contract renewals in a timely manner.

-Lead periodic reviews of the Conditions of Contract, and manage contract disputes resolution.

Training

-Prepare training content, plan and conduct procurement training sessions and centre engagement sessions for PCF divisions, departments and centres.

-Draft and issue procurement advisories and quarterly newsletters.

Administration

-Process vendors registration and respond to enquiries.

-Conduct review of purchase orders and support audits.

-Perform filing and office management.

-Any other duties assigned.

-Job Holder Requirements and Qualifications:

Qualification:

-Degree with a minimum of 3 years’ relevant working experience; or diploma with a minimum of 5 years’ relevant working experience.

Experience:

-Experience in administering tenders and using procurement systems is a must.

Other Knowledge / Skills / Attributes:

-Proficient in MS Word, Excel and PowerPoint

Excellent organising, presenting and writing skills

-Able to work in a fast-paced environment.

We regret that only shortlisted candidates will be notified.

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