Personal Assistant (SEA Foodservice)

Fonterra; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global dairy cooperative in Singapore is seeking a Personal Assistant to provide proactive and high-quality administrative support to senior management. The role includes managing complex calendars, coordinating meetings and travel, and acting as a key point of contact for stakeholders. Candidates should have 3-6 years of relevant experience and strong computer and communication skills. This position offers a collaborative culture and competitive benefits.

Benefits

Competitive remuneration

Collaborative culture

Qualifications

• Minimum 3-6 years’ experience as a Personal Assistant or in a comparable role.
• Proactive, confidential, and high-quality administrative support skills.

Responsibilities

• Manage schedules, coordinate meetings and travel.
• Handle correspondence and act as a contact point for stakeholders.
• Organize meetings and events, including logistics and materials.

Skills

Excellent computer skills across Microsoft suite

Professional communication skills

Ability to work cross culturally

Education

Diploma or certificate in business or a related field

Job description

About us

Fonterra Foodservice is part of a global Co-operative, bringing the goodness of natural dairy to food professionals and businesses across the world. Our Foodservice business is dedicated to supporting chefs, bakers, and foodservice operators with innovative dairy solutions and world-class brands - Anchor Food Professionals. We partner closely with our customers to understand their needs, deliver tailored products, and help them create exceptional food experiences. As a Co-operative, we believe in coming together to achieve a common purpose—making a positive impact in kitchens and communities everywhere.

At Fonterra Foodservice, we value inclusion, collaboration, and continuous improvement. We are committed to growing our people and supporting their career journeys, ensuring everyone has the opportunity to contribute and thrive in a dynamic, global environment.

About the role

The Personal Assistant for SEA Foodservice provides proactive, confidential, and high-quality administrative and organizational support to the Director SEA Foodservice and GM Strategy Enablement. This role is pivotal in ensuring the smooth and efficient operation of daily activities across a complex, multi-country business environment. You manage schedules, coordinates meetings and travel, handles correspondence, and acts as a key point of contact for internal and external stakeholders across Southeast Asia.

Key Accountabilities

• Executive and Administrative Support: Provide proactive, confidential, and high-quality administrative support to senior leaders, including managing correspondence, reports, and presentations.
• Diary and Travel Management: Manage complex calendars, schedule meetings, and coordinate travel arrangements across multiple countries, ensuring efficient use of time and resources.
• Meeting and Event Coordination: Organize and oversee meetings and events, including logistics, preparation of materials, and follow-up on action items.
• Stakeholder Communication: Act as a key point of contact for internal and external stakeholders, facilitating effective communication and information flow.
• Operational and Office Management: Support operational services such as office management, procurement coordination, and maintaining confidential records and documentation.

Critical Skills & Experiences

• Diploma or certificate in business or a related field preferred
• Minimum 3-6 years’ experience as a Personal Assistant or in a comparable role
• Excellent computer skills across Microsoft suite and standard office equipment
• Clear and effective professional communication skills
• Ability to work cross culturally

Are you excited about this opportunity but may only meet some requirements?

At Fonterra, we are committed to building a diverse workplace and, therefore, open to looking at applicants with excellent transferable skills. If that's you, we encourage you to apply as you may be the right candidate for this role or one of our other opportunities.

The benefits of life at Fonterra

Our people and what they bring to our Co-op shape our success. We have a collaborative culture, inspiring leaders, and passionate people, making Fonterra a great place to work. We also offer competitive remuneration and a range of benefits, regardless of your role or location.

Fonterra is a place where everyone can be themselves, feel empowered to do their best, and are empowered to create goodness for generations.

Sound good to you? Come and join us, and let's solve for better, together. You, me, us together.