Operations Assistant (ID: 689866)

PERSOL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A well-known logistics company in Singapore is seeking an Operations Assistant. This role involves coordinating operations, managing documentation, and supporting the team with attention to detail. Candidates should have a diploma in Maritime Studies or a related field and 1-3 years of experience in operations assistance or shipping administration. Strong organizational skills and proficiency in MS Office are essential.

Qualifications

• 1-3 years of experience in operations assistance or shipping administration.
• Familiarity with shipping documentation processes.

Responsibilities

• Coordinate monthly bunker inventory checks and ensure data accuracy.
• Process supplier invoices and prepare Accounts Payable vouchers.
• Manage Bills of Lading and cargo-related documentation.
• Monitor vessel schedules and ensure operational compliance.
• Maintain organized filing systems and provide administrative support.

Skills

Attention to detail

Effective communication skills

Organizational abilities

Proficiency in MS Office

Education

Diploma or degree in Maritime Studies, Logistics, or related field

Job description

Our client, a well-known company is looking for candidates for the position of Operations Assistant.

Responsibilities:

• Coordinate with various teams to perform monthly bunker inventory checks, data accuracy and consistency.
• Process supplier invoices and prepare Accounts Payable vouchers for operational expenses related to store supplies and bunker purchases.
• Prepare and manage Bills of Lading and other cargo-related documentation in collaboration with vessels, agents, and charterers.
• Monitor and update vessel schedules, port calls, and voyage documentation to ensure compliance with operational procedures.
• Maintain organized filing systems and documentation records, update operational databases, and offer general administrative support to the operations team.

Requirements:

• Diploma or degree in Maritime Studies, Logistics, or a related field.
• 1-3 years of experience in operations assistance or shipping administration.
• Strong attention to detail and effective communication skills.
• Good organizational abilities and proficiency in MS Office, along with familiarity with shipping documentation processes.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

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