Operations Administrator

EA RECRUITMENT PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A well-established company in Singapore is looking for an Operations Support role. This position involves providing administrative support, coordinating contracts, and assisting the Sales Admin Team. Candidates should have at least O-Level or ITE education and 1-3 years of relevant experience, ideally within the engineering or construction sectors. The company offers a salary range of $2800 to $3300, along with variable bonuses and excellent welfare benefits.

Benefits

Variable bonus

Excellent welfare and benefits

Career progression

Qualifications

• 1–3 years of administrative or operations support experience, preferably in engineering or construction.
• Experience with contract administration and sales support is advantageous.

Responsibilities

• Provide administrative and coordination support to the Operations Team.
• Assist in managing contracts and related documentation.
• Support Sales Admin Team with order processing and documentation.
• Coordinate smoothly between teams and prepare meeting documents.

Skills

Administrative support

Coordination

Communication

Data entry

Education

O-Level or ITE education

Job description

• Well Established Company
• Basic $2800 - $3300 + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Kaki Bukit
• Working hours : Monday to Friday (9am to 6pm)

Job Responsibilities:

Operations Support

• Provide administrative and coordination support to the Operations Team for daily activities
• Assist in scheduling, tracking, and follow‑up of operational tasks and deliverables
• Maintain accurate records of operational data, reports, and documentation
• Support process improvements and ensure compliance with internal procedures

Contract Team Support

• Assist in preparing, organizing, and managing contracts, agreements, and related documentation
• Coordinate contract flow including submission, endorsement, approval, and execution
• Track contract status and renewal dates, highlighting key deadlines to relevant stakeholders
• Maintain a centralized contract filing system (physical and/or digital)

Sales Administration Support

• Support Sales Admin Team with sales orders, quotations, invoices, and related documentation
• Assist in order processing and coordination between sales, operations, and clients
• Update sales and customer records in internal systems
• Prepare basic sales and operations summary reports as required

Cross‑Team Coordination

• Act as a liaison between Contract, Sales Admin, and Operations teams to ensure smooth communication
• Follow up on outstanding issues, documents, or requirements across teams
• Support internal meetings, including preparation of documents and meeting minutes

General Administration

• Perform general administrative duties such as filing, data entry, document control, and correspondence
• Support audits (internal or external) by organizing relevant documentation
• Support inventory management of the company Sales and Maintenance stocks
• Undertake ad‑hoc tasks as assigned by management

Job Requirements:

• Possess minimum O-Level or ITE education in any discipline
• 1–3 years of administrative or operations support experience, preferably within the engineering or construction industry and an SME environment
• Exposure to contract administration, sales support, or operations coordination is an advantage

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.