Manager (Finance & Accounts Payable)

National Library Board; Singapore; Hybrid; SGD 50,000 - 70,000; Full time

Job summary

A public library organization seeks an experienced finance professional to manage accounts payable operations. The role includes managing supplier invoices, conducting compliance reviews, and enhancing efficiency through technology adoption like RPA and Power BI. Ideal candidates should have at least 2 years of experience in finance, strong Excel skills, and be comfortable working in a fast-paced environment. Join our dedicated team to help improve the lives of the community through diligent financial operations.

Benefits

Flexible work environment

Professional development opportunities

Supportive colleagues

Qualifications

• At least 2 years of relevant experience.
• Proficient in the use of Excel, familiarity with analytical tools like Power BI preferred.
• Able to work with a high volume of transactions in a fast-paced environment.
• Good command of English with excellent communication skills.

Responsibilities

• Manage accounts payable operations for supplier invoices.
• Review accounts coding and compliance review for invoices.
• Conduct month-end and year-end closing activities.
• Perform monthly bank reconciliation.
• Identify and adopt new technologies to enhance efficiency.

Skills

Accounts payable operations

Financial reporting standards

Excel

Data analytics

Communication skills

Teamwork

Analytical thinking

Tools

Workday accounting system

Power BI

Robotic Process Automation (RPA)

VBA

Job description

What the role is:

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.
At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.
We can offer you: • A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

What you will be working on:

• Manage the Accounts Payable operations pertaining to supplier invoices, to support prompt and accurate payments to suppliers.
• Review accounts coding and tax treatment to perform adjustments for supplier invoices and finance claims where applicable.
• Conduct compliance review to ensure invoices are approved by appropriate approving authority.
• Provide guidance to users on invoice and claims processing.
• Achieve good corporate governance through compliance with audit requirements and timelines.
• Participate in month‑end and year‑end closing activities to ensure expenses are accurately recorded and audit timelines are met.
• Perform monthly bank reconciliation and work closely with Divisions to resolve outstanding items.
• Work closely with government central agencies (such as PSD, AGD) as well as agencies in resolving system issues and proposing enhancements to the Workday system.
• Identify and adopt new technologies such as Robotic Process Automation (RPA), PowerBI, VBA, AI tools to enhance efficiency, effectiveness and controls of payment process.
• Identify and implement suitable data analytics pertaining to accounts payable and claims on platforms such as FI@Gov.
• Perform analytics on transactional data to manage risk and controls as well as translate insights to actionable recommendation and to support business decision making. Present key findings and recommend solutions to Senior Management.
• Provide administrative support to ensure finance records are properly captured, safe‑kept and disposed upon expiry of retention periods in accordance with policies and guidelines under Government Instruction Manuals.

What we are looking for:

• At least 2 years of relevant experience
• Familiar with current financial report standards, best practice in governance and control
• Familiar with Workday accounting system preferred
• Proficient in the use of Excel. Familiarity in the use of Business Analytical tools such as Power BI, VBA preferred.
• Able work with high volume of transactions in a fast‑paced environment
• Good working attitude, independent and be able to work effectively in a team
• Good command of English and communication skills (writing and speaking)
• Meticulous and analytical

The successful applicant will first be appointed on a 2‑year contract basis.

About National Library Board

To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special place in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally‑connected library and information service so as to promote a knowledgeable and engaged society. If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family.