Management Assistant

BLUEMEDIA PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A dynamic technology firm in Singapore is seeking a Management Assistant to oversee daily office operations and support HR and contract management processes. The role demands excellent organizational skills and experience in office administration, with a focus on compliance and employee experience. The ideal candidate will have a Bachelor's degree, strong communication abilities, and proficiency in MS Office and Google Workspace. This opportunity offers competitive salary and benefits within a collaborative environment.

Benefits

Opportunities for growth

Collaborative team environment

Competitive salary and benefits

Qualifications

• 3–5 years of experience in office administration or operations; HR or contract management experience is a plus.
• Strong understanding of office operations, HR processes, and basic legal/contract frameworks.
• Proficiency in English and Mandarin.

Responsibilities

• Oversee daily office operations, facilities, supplies, and vendor management.
• Manage the preparation, review, and filing of company contracts.
• Assist in HR processes including onboarding and maintaining employee records.

Skills

Organizational skills

Communication skills

Interpersonal skills

Multitasking

Attention to detail

Education

Bachelor’s degree in Business Administration, Human Resources, or related field

Tools

MS Office

Google Workspace

Job description

About the Role

We are looking for a highly organized, proactive, and dependable Management Assistant to oversee daily office operations and ensure smooth administrative, HR, and contract management processes. This role is critical in supporting the company’s efficiency, compliance, and overall employee experience.

Key Responsibilities

1. Office & Administrative Management

• Oversee day-to-day office operations, facilities, supplies, and vendor management.

• Maintain office policies, procedures, and administrative systems.

• Coordinate office maintenance, equipment servicing, and IT support needs.

• Manage travel arrangements, meeting logistics, and company events.

• Ensure a clean, safe, and productive work environment for all employees.

2. Legal & Contract Administration

• Manage the preparation, review, and filing of company contracts (client, vendor, and internal agreements).

• Coordinate with legal counsel for compliance, contract templates, and risk mitigation.

• Track contract timelines, renewals, and obligations to ensure timely follow-ups.

• Maintain an organized and secure contract database and documentation system.

3. HR Support & People Operations

• Assist in HR processes including onboarding, offboarding, and maintaining employee records.

• Support payroll coordination, attendance tracking, and leave management.

• Help implement HR policies, performance review processes, and employee engagement activities.

• Coordinate employee benefits, insurance matters, and HR reporting.

• Serve as the first point of contact for HR- and admin-related inquiries from staff.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or related field.

• 3–5 years of experience in office administration or operations; experience with HR or contract management is a plus.

• Strong understanding of office operations, HR processes, and basic legal/contract frameworks.

• Excellent organizational skills, attention to detail, and ability to multitask.

• Strong communication and interpersonal skills.

• Proficiency in MS Office and/or Google Workspace; familiarity with HR tools is a plus.

• Proficiency in English and Mandarin

Why Join Us

• Opportunity to play a key role in shaping office operations and employee experience.

• Collaborative team environment with room for growth.

• Competitive salary and benefits.