HR and Assistant

ONCOD PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is looking for an HR Assistant cum Admin to assist in recruitment, maintain employee records, prepare HR letters, and handle administrative tasks. The ideal candidate should have a Diploma in HR or Business Admin and be proficient in MS Office. Strong communication and multitasking skills are essential. This role involves supporting onboarding and payroll preparation while managing various office responsibilities.

Qualifications

• Proficient in maintaining employee records.
• Experience in recruitment activities and document preparation.
• Ability to assist in onboarding and offboarding processes.

Responsibilities

• Assist in recruitment activities like job posting and scheduling interviews.
• Maintain and update employee records including attendance and personal files.
• Prepare HR-related letters such as appointment and resignation letters.
• Support payroll preparation including timesheet collection and data entry.
• Handle office administrative tasks such as filing and data entry.

Skills

Good communication

Interpersonal skills

Multitasking

Ability to work independently

Education

Min. Diploma / Certificate in HR / Business Admin

Tools

MS Office (Word, Excel, Outlook)

Job description

Job Title: HR Assistant cum Admin

Job Scope / Responsibilities:

1. HR Support

• Assist in recruitment activities (job posting, scheduling interviews, preparing documents).
• Maintain and update employee records (attendance, leave, personal files).
• Prepare HR-related letters (appointment, confirmation, resignation, etc.).
• Support onboarding and offboarding processes.
• Assist in payroll preparation (timesheet collection, data entry, etc.).

1. Administration Support

• Handle office administrative tasks (filing, data entry, stationery, office supplies).
• Assist in arranging meetings, travel bookings, and other logistics.
• Support management in preparing reports and documentation.
• Coordinate with external vendors/service providers when required.

1. General Duties

• Answer phone calls, emails, and general inquiries.
• Ensure proper documentation and record-keeping.
• Any other ad hoc duties assigned by HR Manager / Management.

Requirements (Optional Section):

• Min. Diploma / Certificate in HR / Business Admin or related field.
• Proficient in MS Office (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Able to multitask and work independently.