Global Executive Assistant: Calendar, Travel & Coordination

Private Advertiser; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading executive support firm in Singapore is looking for an experienced Executive Assistant. This role involves providing day-to-day support to senior leadership, managing schedules, and organizing meetings. The ideal candidate has at least 5 years of experience, strong communication skills, and proficiency in MS Office tools. The position requires high professionalism and discretion while handling sensitive information. Join a dynamic team and support operations across Singapore and Malaysia for seamless collaboration.

Qualifications

• Minimum 5 years supporting senior executives with regional/global exposure preferred.
• Experience managing complex calendars and international travel.
• Ability to engage effectively with stakeholders at all levels.
• Resourceful, able to manage multiple priorities in a fast-paced setting.
• Strong organizational skills and attention to detail.
• High professionalism and integrity with sensitive information.
• Proficiency in MS Office Suite and collaboration tools.

Responsibilities

• Provide daily executive support with calendar management and travel arrangements.
• Serve as the contact point between leadership and stakeholders.
• Prepare and consolidate presentations and business updates.
• Organize cross-site leadership meetings and events.
• Maintain confidentiality when handling sensitive matters.
• Anticipate executive needs and resolve operational challenges.
• Support site-level priorities in Singapore and Malaysia.
• Drive efficiency in administrative processes.

Skills

Calendar management

Travel arrangements

Expense reporting

Communication skills

Problem-solving

MS Office Suite proficiency

Education

Diploma in any discipline

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Zoom

Job description

A leading executive support firm in Singapore is looking for an experienced Executive Assistant. This role involves providing day-to-day support to senior leadership, managing schedules, and organizing meetings. The ideal candidate has at least 5 years of experience, strong communication skills, and proficiency in MS Office tools. The position requires high professionalism and discretion while handling sensitive information. Join a dynamic team and support operations across Singapore and Malaysia for seamless collaboration.