Executive Secretary / Business Management Executive / Business Support Executive

STAFFKING PTE. LTD.; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A recruiting firm in Singapore is seeking an Executive Secretary / Senior Business Management to provide comprehensive support to management. This role includes managing office operations, scheduling, and correspondence. Candidates should have a diploma or degree in business administration and 3–5 years of relevant experience. Strong organizational and communication skills are required. The position offers a 5 days work week.

Qualifications

• Minimum 3–5 years of relevant experience in executive secretarial or office management roles.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Discreet, professional, and able to handle sensitive information with confidentiality.

Responsibilities

• Provide executive-level secretarial support to management, including scheduling and correspondence.
• Manage day-to-day office operations and handle administrative tasks and office supplies.
• Prepare reports, presentations, and meeting materials as required by management.

Skills

Organizational skills

Written communication skills

Verbal communication skills

Proficiency in Microsoft Office

Education

Diploma or Degree in Business Administration

Job description

• Location: Tai Seng
• 5 days work week

About the Role

We are seeking a proactive and highly organized Executive Secretary / Senior Business Management to provide comprehensive support to management in overseeing daily business administration and operational arrangements. This role is key to ensuring smooth office operations, effective communication, and timely execution of management directives.

Key Responsibilities

• Provide executive-level secretarial support to management, including scheduling, correspondence, meeting coordination, and documentation.
• Manage day-to-day office operations, including administrative tasks, office supplies, and facility arrangements.
• Prepare reports, presentations, and meeting materials as required by management.
• Assist in monitoring and coordinating business activities to ensure deadlines and priorities are met.
• Liaise with internal departments, external partners, and vendors on behalf of management.
• Handle confidential information with discretion and maintain organized filing systems.
• Support planning of company events, business trips, and operational activities as needed.

Requirements

• Diploma or Degree in Business Administration, Management, or a related field.
• Minimum 3–5 years of relevant experience in executive secretarial or office management roles.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and general office software.
• Discreet, professional, and able to handle sensitive information with confidentiality.
• A team player with a proactive, “can-do” attitude.

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We regret that only shortlisted candidates will be notified.