Executive, Invoice Processing

Ministry of Home Affairs; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A government agency in Singapore seeks an Accounts Payable Executive to manage vendor invoices and claims. This role requires meticulous attention to detail and accountability, with familiarity in finance systems or e-invoicing platforms as desirable qualifications. Responsibilities include processing invoices, liaising with purchasers, investigating payment delays, and maintaining compliance with financial policies. Candidates with prior experience in Accounts Payable and those who are independent and self-driven are encouraged to apply.

Qualifications

• Prior experience in an Accounts Payable role will be an advantage.
• Familiarity with finance systems or e-invoicing platforms is an advantage.
• High comfort level with applying technology in daily work.

Responsibilities

• Process vendor invoices and claims, ensuring accuracy.
• Liaise with purchasers to obtain supporting documents.
• Investigate payment delays and recommend improvements.

Skills

Attention to detail

Problem-solving mindset

Team player

Tools

SAP

Job description

What the role is:

The Ministry of Home Affairs (MHA) aspires to be a world‑class organisation in delivering safety and security for our people. In pursuing our mission to make Singapore our Safe and Secure Best Home, we remain always constant and true to our core values of Honour and Unity. MHA Finance Shared Services Centre (FSSC) serves to increase efficiency and improve customer experience in financial services of the ministry and the Home Team Departments (HTDs). The Invoice Processing Team is responsible for supporting the payments deliverables of FSSC with timely and accurate processing of all payments, in particular invoices submitted by vendors. We are looking for a meticulous and proactive individual to join our Finance team as an Accounts Payable Executive. The role is key in ensuring the timely and accurate processing of vendor invoices, credit memos, and claims in compliance with Government financial regulations and service standards.

What you will be working on:

• Process assigned vendor e‑invoices, e‑credit memos, and e‑claims, as well as hardcopy invoices and claims received via the central AP mailbox.
• Ensure accurate G/L coding and proper certification of invoices through close follow‑up with internal approvers and external vendors.
• Liaise with purchasers to obtain supporting documents and monitor invoice progress to avoid late payments.
• Investigate and troubleshoot causes of payment delays and provide recommendations for improvement.
• Contribute ideas and share insights based on past experience to enhance operational efficiency.
• Achieve established KPIs for invoice processing and uphold service delivery standards.
• Maintain full compliance with Government Instruction Manuals and financial policies.
• Support the adoption of automation tools and continuous process improvements in daily operations.

What we are looking for:

• a) Experiences
  
  • Prior experience in an Accounts Payable role will be an advantage.
  • Prior experience in using SAP will be an advantage.
  • Prior experience working in a shared services environment will be an advantage.
• b) Attributes
  
  • Strong attention to detail, accountability, and a problem‑solving mindset.
  • Familiarity with finance systems, e‑invoicing platforms, or Government financial processes is an advantage.
  • A team player who values efficiency, accuracy, and service excellence.
  • High comfort level with applying technology in daily work.
  • Independent and self‑driven.

All new appointees will be appointed on a two‑year contract in the first instance. We wish to inform that only shortlisted candidates will be notified within 30 days upon closing of the advertisement.

About Ministry of Home Affairs

We work as a team, in partnership with the community, to make Singapore our safe and secure Best Home.