Executive Assistant to Regional President

Robert Walters; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prestigious global organisation is seeking an accomplished Executive Assistant to support their Regional President. This role involves managing complex schedules, coordinating meetings, and handling confidential information. The ideal candidate will have at least 7 years of executive support experience, exceptional organizational skills, and advanced proficiency in Microsoft Office. You will be part of a collaborative culture focused on professional development and impactful work in the pharmaceutical and healthcare sector.

Benefits

Flexible working arrangements

Professional development opportunities

Qualifications

• A minimum of 7 years experience providing executive support in multinational corporations.
• Proven track record of handling confidential matters with professionalism.
• Flexibility for regional travel and after-hours commitments.

Responsibilities

• Provide seamless administrative support to the Regional President.
• Coordinate high-level meetings and manage intricate calendars.
• Serve as primary contact for internal and external stakeholders.

Skills

Exceptional organisational abilities

Outstanding written and verbal communication skills

Advanced proficiency in Microsoft Office Suite

Highly developed interpersonal skills

Proactive approach and solution-oriented thinking

Job description

A prestigious global organisation in the pharmaceutical and healthcare sector is seeking an accomplished Executive Assistant to provide dedicated support to their Regional President. This confidential position offers you the chance to work at the heart of a high-performing executive team, where your expertise will be valued and your contributions will have a direct impact on strategic initiatives.

What You'll Do

• Provide seamless administrative and operational support to the Regional President, ensuring all engagements are managed efficiently and effectively.
• Manage intricate calendars, coordinate high-level meetings, and arrange travel logistics with meticulous attention to detail.
• Prepare, review, and edit correspondence, presentations, reports, and sensitive documents while upholding strict confidentiality standards.
• Serve as the primary point of contact for both internal and external stakeholders, demonstrating diplomacy and discretion at every interaction.
• Handle highly confidential information related to executive communications, strategic initiatives, and corporate decisions with integrity.
• Anticipate the needs of the Regional President by proactively resolving scheduling conflicts and operational challenges before they arise.
• Coordinate cross-functional activities by liaising with senior leadership teams to ensure smooth communication and timely follow-up on key initiatives.
• Support strategic projects by conducting research, preparing reports, and managing project timelines as required by executive leadership.
• Facilitate effective communication between departments by maintaining clear records of meetings, action items, and deliverables.
• Adapt quickly to changing priorities while maintaining composure under pressure in a fast‑paced executive environment.

What You Bring

• A minimum of 710 years experience providing executive support at senior levels within multinational corporations such as Pharmaceuticals/Healthcare, Financial Services, FMCG or Professional Services.
• Exceptional organisational abilities demonstrated through successful management of multiple priorities and tight deadlines in demanding settings.
• A proven track record of handling confidential matters with utmost professionalism, discretion, honesty and integrity.
• Outstanding written and verbal communication skills enabling you to draft clear correspondence and interact effectively with diverse audiences.
• Highly developed interpersonal skills allowing you to build trust‑based relationships with executives, peers and external partners alike.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) as well as familiarity with modern collaboration platforms for efficient workflow management.
• A proactive approach combined with solution‑oriented thinking that enables you to adapt seamlessly within evolving environments.
• Flexibility regarding regional travel requirements or after‑hours commitments when necessary for business continuity.
• Experience supporting cross‑functional teams or leading coordination efforts among senior leadership groups is highly desirable.
• Demonstrated ability to anticipate needs before they arise while remaining calm under pressure during periods of rapid change.

What Sets This Company Apart

This organization is a globally respected leader, where your work makes a real impact regionally and globally. It fosters an inclusive, collaborative culture where every voice is valued, invests in professional development tailored to individual growth, and offers flexible working arrangements. With access to cutting‑edge resources and regular interaction with visionary leaders, employees are inspired daily while contributing to science‑driven solutions that improve lives. Whether seeking long‑term career growth or meaningful work with supportive colleagues, this is a place where people thrive together.

What's Next

If you are ready for a rewarding new challenge supporting top‑tier leadership within a globally recognised organisation, this is your moment! Apply today by clicking on the link provided; take the next step towards joining an inspiring team where your talents will be celebrated.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: 199706961E | EA Licence No.: 03C5451

EA Registration No.: R22110398 Ilse Clement