Executive Assistant to CEO

Apex Harmony Lodge; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading nursing home in Singapore is looking for an Executive Assistant to support the CEO in a dynamic environment. The role requires strong organisational skills, the ability to manage multiple priorities, and proficiency in Microsoft Office. Responsibilities include managing the CEO's calendar, preparing documents, and acting as a liaison with stakeholders. Candidates should have at least 3 years of experience supporting senior leaders, with excellent communication and adaptability skills.

Qualifications

• Minimum 3 years’ experience supporting senior leaders, preferably C-suite.
• Strong planning and prioritisation capabilities.
• Discreet and resourceful in communication with stakeholders.

Responsibilities

• Manage and prioritise the CEO’s calendar and meetings.
• Prepare documents and follow-ups for the CEO.
• Draft emails, letters, and reports.

Skills

Strong organisation

Excellent written communication

Proficiency in Microsoft Office

Ability to manage multiple deadlines

Adaptability

Education

Diploma/Degree in any discipline

Job description

About Apex Harmony Lodge

Founded in 1999, Apex Harmony Lodge (The Lodge) is a 210-bed nursing home dedicated to providing specialized and person-centred care for individuals living with dementia. We strive to be a leader in dementia care, setting benchmarks in clinical excellence, workforce capability building, and system innovation.

About the role

We are seeking a proactive and highly organised Executive Assistant to support the CEO in a fast-paced and dynamic environment. This role requires strong anticipation, sound judgement and the ability to manage multiple priorities with accuracy and professionalism.

Key Responsibilities

• Manage and prioritise the CEO’s calendar, meetings and engagements.
• Proactively prepare documents, briefs and follow-ups to support the CEO’s needs.
• Draft and prepare emails, letters, presentations and reports.
• Coordinate meetings, take concise minutes and track action items to completion.
• Serve as the primary liaison between the CEO and internal/external stakeholders.
• Manage and prioritise incoming communications, escalating matters to the CEO where appropriate
• Maintain confidential files, trackers and deadlines with accuracy and professionalism.
• Streamline and improve administrative processes for greater efficiency.
• Support change management by coordinating communication, tracking actions and ensuring follow-through.
• Assist in planning and executing Lodge’s events and initiatives, ensuring timelines and logistics are well managed.

Requirements

• Diploma/Degree in any discipline.
• Minimum 3 years’ experience supporting senior leaders (C-suite support preferred).
• Excellent written and verbal communication skills.
• Strong organisation, planning and prioritisation capabilities.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Able to work independently, manage multiple deadlines and adapt quickly.
• Discreet, resilient, resourceful, and confident interacting with senior stakeholders.