Executive Assistant (Surgical & Specialised Services)

National University Polyclinics; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare organization in Singapore is looking for an Executive Assistant for Surgical & Specialised Services. The position involves handling billing, procurement, and various administrative duties. Ideal candidates will have at least 2 years of experience in clerical roles, strong computer skills, and good communication abilities. This is a chance for fresh graduates to start their careers in a dynamic environment.

Qualifications

• Minimum 2 years of experience in clerical and administrative duties.
• Fresh graduates are welcome to apply.
• A good understanding of accounting and figures.
• Good computer skills in Word, Excel, and Power Point.
• Good communication and interactive skills.
• Able to work independently.

Responsibilities

• Timely verification of surgery charges and ensuring accuracy.
• Assist in procurement matters like purchasing OT supplies.
• Maintain Operating Theatre Reporting System charge forms.

Skills

Clerical and administrative duties

Accounting and figures

Word

Excel

Power Point

Communication skills

Ability to work independently

Job description

Executive Assistant (Surgical & Specialised Services)

Job ID: 8840

Job Function: Administration

Key Responsibilities

Billing and charging matters

• Timely verification of each day’s surgery charges for patients and ensure all charges are properly interfaced to the billing system and are accurate and free from errors
• Follow up with vendors, nursing, clinicians, or other disciplines’ colleagues for any charging issues
• Follow up with patients or business office for billing issues

Procurement and management of OT supplies and equipment

• Assist on any procurement matters, such as purchase of OT supplies under consignment or blanket order, OT equipment, and other services necessary for the smooth operations of the OT
• End-to-end process for purchases, including but not limited to obtaining quotation, raising purchase requests, arranging delivery, processing invoices and delivery orders for billing
• Work with MMD on inventory levels for stock and non-stock items
• Tracking consumption rates, contract balance values, and working with vendors, nurses and other operations colleagues for projection, top up or extension of Purchase Orders
• Assist with tracking and monitoring of CAPEX and OPEX usage in assigned area
• Requisite, control and maintain utilization of office supplies in the assigned area

Other Administrative Duties

• Daily Updates of OT listing schedule to Surgeons
• Maintain charge forms and charge codes in Operating Theatre Reporting System (OTRS)
• Ordering of pantry and stationary supplies, ensuring they are at par level
• Printing of implant cards for patients who had implant surgeries

Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

• Minimum 2 years of experience in clerical and administrative duties.
• Fresh graduates are welcome to apply.
• A good understanding of accounting and figures.
• Good computer skills in Word, Excel and Power Point.
• Good communication and interactive skills.
• Able to work independently.

If the role sounds interesting to you, please contact [e-mail] to understand more on the role. Please indicate the position that you are interested in the subject heading