Executive Assistant/Personal Assistant

NatWest Markets Plc; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading financial services company in Singapore seeks an Executive Assistant to provide high-quality support to a senior leader. You will manage the executive office, coordinate projects, and maintain strong relationships with stakeholders. The ideal candidate needs excellent communication skills and the ability to adapt to changing priorities while ensuring attention to detail.

Qualifications

• Experience in supporting executives with high-quality assistance.
• Ability to manage multiple priorities effectively.
• Familiarity with executive communications and professionalism.

Responsibilities

• Support a senior leader in business management and people processes.
• Manage the executive office and implement improvements.
• Coordinate key projects and maintain stakeholder relationships.
• Track executive actions and prepare presentations for events.

Skills

Multi-tasking ability

Attention to detail

Building relationships

Excellent communication skills

Organizational skills

Job description

Overview

Our people work differently depending on their jobs and needs. From hybrid working to flexible hours, we have plenty of options that help our people to thrive.

This role is based in Singapore and as such all normal working days must be carried out in Singapore.

Job Description

Join us as an Executive Assistant

• We’ll look to you to support a senior leader with the execution of key business management and people processes
• You’ll be managing the executive office, making sure that it runs smoothly, and providing efficient and effective support while continually seeking and implementing improvements
• This engaging role offers the prospect of significantly raising your professional profile through exposure to key stakeholders

What you\'ll do

As an Executive Assistant, you’ll be providing high quality support to an executive, enabling them to work more productively while spending time out in the business with their direct reports, colleagues and customers.

You’ll be helping to coordinate the delivery of key pieces of work that sit across multiple areas of the team and managing ad-hoc projects on behalf of the leader. And you’ll be building and maintaining strong working relationships with key stakeholders, their reports and teams.

You’ll also be:

• Tracking progress and making sure all executive actions are completed within timescales
• Reviewing incoming emails and requests and responding or gathering information to allow the executive to respond
• Acting as secretariat for all leadership and governance meetings where the executive is chair, such as weekly and monthly executive committee meetings
• Managing agendas and actions at all times, making sure that proper governance is followed for all meetings
• Preparing all presentations on behalf of the executive for both internal and external events

The skills you’ll need

We\'re looking for someone with the ability to multi-task while delivering high quality standards and attention to detail. You\'ll have a background of working flexibly and in a highly organised way, with the ability to adapt to changing priorities.

You\'ll also demonstrate:

• Some experience of building and maintaining quality relationships with executives and senior management, demonstrating professionalism and confidentiality
• Excellent verbal and written communication and influencing skills
• The skills to prioritise workloads and that of a wider team, in-line with the priorities of the executive