Executive Assistant #CSuite #NJH

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established recruitment firm in Singapore seeks a Personal Assistant to support C-suite executives. The role requires proficiency in MS Office tools and 3-5 years of experience in administrative management. The ideal candidate will handle scheduling, expense claims, and logistics in a fast-paced environment. This position offers a dynamic work setting near Labrador Park MRT, operating from 8.30am to 6pm, Monday to Friday.

Qualifications

• 3 to 5 years of working experience in general administrative management.
• Ability to multitask, prioritize and execute in a fast-paced environment.
• High level of professionalism and discretion with confidential documents.

Responsibilities

• Assist Office Manager with day-to-day operations.
• Be personal assistant to C-suite executive, managing appointments.
• Provide administrative support for the team, processing expense claims.

Skills

Multitasking

Professionalism

Detail-oriented

Initiative

Team player

Positive attitude

Education

Diploma from a reputable institute

Tools

MS Outlook

SharePoint

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

What You’ll Do:

• Assist Office Manager with day-to-day operations of the office and resolved any administrative related issues.
• Be personal assistant to C-suite executive, responsible for managing appointments and travel schedules, organising meetings for C-suite executive and his team, ensuring priorities are anticipated.
• Provide administrative support for the team, including processing expense claims, coordinating department meetings, documenting minutes and managing related logistical arrangements.
• Maintain the highest level of confidentiality and professionalism when handling sensitive information.
• Handle general office administration duties including procurement and management of office and pantry supplies, maintenance of office equipment and fixed assets, invoices processing, publication subscriptions, mail sorting and courier services.
• Perform project-related administrative tasks and office logistics such as manage meeting rooms bookings and set up, refreshments and cleanliness.
• Supporting coordination of trip logistics, including booking of transportation, accommodation, itinerary planning, visa applications and processing of claims.
• Assist in the onboarding and offboarding process for new hires and exits.
• Assist to plan and organise activities to foster department cohesiveness.
• Any other administration related matters and ad-hoc tasks as needed.

What You’ll Need

• At least a Diploma from a reputable institute of higher learning.
• 3 to 5 years of working experience in general administrative management.
• Ability to multitask, prioritise and execute in the fast-paced environment.
• A team player, fast learner, positive attitude, detail oriented and exhibit initiative.
• High level of professionalism and discretion with confidential document.
• Proficient in MS Outlook, Sharepoint, and MS office skills, including Microsoft Word, Excel and Powerpoint.

Location: Near Labrador Park MRT

Industry: Newly set up government link body

Working hours: 8.30am to 6pm (Mon to Fri)

Role: Support C-Suite Manager

Current headcount: 20

Interest applicants, pls email updated resume to [e-mail]

Jessie Hoe Huey Miin

CEI Reg No. R1103861

EA Lic: 99C4599