Executive Assistant

Jobs Network; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputable recruitment agency in Singapore is seeking a dedicated Executive Assistant to support their team. Your responsibilities will include managing schedules, organizing meetings, and handling confidential communications. The ideal candidate will have excellent organizational skills, proficiency in MS Office, and the ability to work independently. This role offers an opportunity to grow in a dynamic environment.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Attention to detail and ability to handle sensitive information confidentially.

Responsibilities

• Manage calendars, schedules, and travel arrangements.
• Organize meetings with agendas and minutes.
• Handle confidential communications and documents.
• Draft and review business correspondence.
• Coordinate with departments for effective communication.
• Track projects and deadlines.

Skills

Organizational skills

Time management

MS Office Suite proficiency

Communication skills

Education

Diploma or Bachelor’s degree

Job description

Our client is looking for a dedicated and organized Executive Assistant to support their team. The role involves handling day-to-day administrative tasks, managing schedules, coordinating meetings, and ensuring smooth communication across the company. The ideal candidate should be detail-oriented, proactive, and able to work in a fast-paced environment while maintaining confidentiality and professionalism.

Responsibilities

• Manage the calendar, schedules, and travel arrangements.
• Organize and prepare for meetings, including agendas, minutes, presentations, and follow-up actions.
• Handle confidential communications, documents, and reports with discretion.
• Draft and review business correspondence, reports, and presentations.
• Coordinate across departments to ensure effective communication and workflow.
• Track and follow up on projects, deliverables, and deadlines to ensure timely completion.
• Act as the primary liaison between the internal teams, and external stakeholders.
• Assist with budget tracking and manage expense claims process.
• Conduct research and data collection to support executive decisions and reports.
• Assist in planning and executing corporate events, business trips, and external engagements.

Requirements

• Diploma or Bachelor’s degree or related field.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Open to candidates without experience.
• Excellent organizational and time management skills with strong attention to detail.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Good communication skills.
• Ability to work independently and handle sensitive information with confidentiality.