Senior Administrative Executive

VSMART TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A global leader in drone technology is seeking a Senior Administrative Executive in Singapore. This role supports key operations, focusing on data analysis, inventory management, and cross-department coordination. Candidates should have a diploma in Business Administration and at least 2 years of relevant experience. Proficiency in Microsoft Office and the ability to communicate in both English and Mandarin are essential. Join a dynamic team committed to innovation in the drone industry.

Qualifications

• Minimum 2 years of experience in administration, operations, or data analysis.
• Detail-oriented and responsible, able to work efficiently.
• Fluency in both English and Mandarin preferred.

Responsibilities

• Conduct business data analysis and report regularly.
• Monitor and analyze the Singapore market for operational decisions.
• Coordinate between Sales, Marketing, After-Sales, and other departments.

Skills

Data analysis

Microsoft Office proficiency

Strong communication skills

Education

Diploma or higher in Business Administration

Tools

ERP/CRM systems

Job description

About DJI

DJI (Dà-Jiāng Innovation) is a global leader in civilian drones and imaging technology, headquartered in Shenzhen, China. Our products are used in filmmaking, agriculture, surveying, security, and education, reaching customers in over 100 countries.

Senior Administrative Executive at DJI Singapore, you will be at the heart of our operations—supporting business processes, analyzing data, tracking inventory, and coordinating across teams. Your work ensures smooth operations and informed decision-making, directly contributing to DJI’s continued innovation and leadership in the drone and imaging industry.

Key Responsibilities

1. Data Analysis & Business Support

   • Conduct business data analysis and report regularly as required by DJI headquarters.

   • Monitor and analyze the Singapore market to support decisions on shipment allocation, inventory management, and sales strategies.

   • Maintain accurate inventory records and report findings to relevant teams.

   • Support new product price adjustments, ensuring timely and accurate updates, and report product serial numbers (SN) for tracking purposes.

2. Cross-Department Coordination

   • Serve as a bridge between Sales, Marketing, After-Sales, Warehousing, and Finance to coordinate workflow execution.

   • Liaise with headquarters and regional teams to implement business policies, process updates, and operational requirements.

3. Process & Compliance Management

   • Ensure daily business and administrative operations comply with DJI SOPs and Singapore regulations.

   • Assist in preparing financial settlements, audits, and other compliance documentation.

4. Project & Event Support

   • Support marketing events, trainings, and product launches administratively and operationally.

   • Assist in implementing new projects or business lines in Singapore, ensuring smooth administrative and process execution.

5. Project, Event & Ad Hoc Support

   • Support marketing events, trainings, and product launches administratively and operationally.

   • Assist in implementing new projects or business lines in Singapore, ensuring smooth administrative and process execution.

   • Perform other ad hoc tasks as assigned by your manager.

Requirements

• Diploma or higher in Business Administration, Management, or a related field preferred.

• Minimum 2 years of experience in administration, operations, or data analysis; experience in consumer electronics or retail is a plus.

• Proficient in Microsoft Office, Excel, and ERP/CRM systems; capable of handling data and generating reports.

• Detail-oriented, responsible, and able to work efficiently in a fast-paced environment; experience with new product pricing and SN reporting preferred.

• Strong communication and coordination skills, able to work effectively with both headquarters and local teams.

• Fluency in Mandarin is preferred but not required; comfortable working in a Chinese-speaking environment. Proficient in both English and Mandarin (written and spoken).