CEO Personal Assistant

PANGOLIN INVESTMENTS PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent investment firm in Singapore is seeking an experienced personal assistant to support the CEO with administrative and secretarial tasks. Responsibilities include managing the CEO's calendar, coordinating travel, and responding to communications. Ideal candidates should have at least 3 years of experience in a similar role, proficiency in Microsoft Office, and excellent bilingual skills in English and Mandarin. This position is critical for ensuring smooth operations within the organization.

Qualifications

• Minimum of 3 years of experience as a personal assistant or executive assistant.
• Strong communication ability with stakeholders at all levels.
• Attention to detail and strong problem-solving skills.

Responsibilities

• Provide administrative and secretarial support to the CEO.
• Manage the CEO's calendar and schedule appointments.
• Handle incoming communications professionally.

Skills

Excellent typing skills

Communication and interpersonal skills

Organisational skills

Time management skills

Problem-solving mindset

Proficiency in English

Proficiency in Mandarin

Tools

Microsoft Office suite

Job description

What you\'ll be doing

1. Providing comprehensive administrative and secretarial support to the CEO, including managing the CEO\'s calendar, scheduling appointments, and coordinating travel arrangements
2. Handling all incoming communications, such as phone calls, emails, and correspondence, and ensuring prompt and professional responses
3. Organising and maintaining the CEO\'s files, records, and documentation in a well-organised manner
4. Assisting with the preparation of reports, presentations, and other important documents as required
5. Coordinating with internal teams and external stakeholders to facilitate the CEO\'s priorities and initiatives
6. Performing other ad-hoc tasks as requested by the CEO to support the overall business operations

What we\'re looking for

1. Minimum of 3 years of experience as a personal assistant or executive assistant, preferably in the restaurant or hospitality industry
2. Excellent typing skills, communication and interpersonal skills, with the ability to liaise effectively with stakeholders at all levels
3. Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines
4. Proficient in using office productivity software, such as Microsoft Office suite
5. Attention to detail and a proactive, problem-solving mindset
6. Excellent command of English and Mandarin, both written and verbal, to be able to communicate with directors, co workers etc.