Assistant Manager/Senior Assistant Manager, Special Projects (5-year Contract)

National University Polyclinics; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare institution in Singapore is seeking an experienced administrator to lead project coordination efforts. The role requires guiding users in hospital design and planning, ensuring that project requirements are met on time and within budget. Ideal candidates should have a degree related to the building industry, at least 6 years of relevant work experience, and strong leadership and project management skills. This position is integral to ensuring the efficient development and operation of healthcare facilities.

Qualifications

• At least 6 years of relevant work experience, preferably with project management experience.
• Candidates with healthcare background highly preferred.
• Strong leadership qualities and strategic planning capabilities.

Responsibilities

• Take ownership and provide support to guide users in design and planning of hospital.
• Support in leading, planning, organising and coordinating design and MEP requirements.
• Ensure project requirements are gathered in a timely manner.
• Manage to ensure users’ requirements are duly captured and resolved.
• Support and involve in budgetary planning and control discussions.

Skills

Leadership

Analytical skills

Project management

Interpersonal skills

Time management

Education

Degree in Architectural, Medical Planner, Civil & Structural/Electrical/Mechanical Engineering, Building Science, Quantity Surveying or related field

Job description

Job Function: Administration

Institution: National University Health System

Summary

Participate in development team in planning and coordinating with respective Stakeholders, working closely with consultants to ensure that the Hospital/entity’s operational requirements and efficiencies, and are in line with the Group’s overall strategic direction. The candidate shall lead in technical coordination meetings, stakeholder review sessions as well as project alignment processes to streamline and implement processes and protocols for the timely delivery of the hospital infrastructure.

Key Responsibilities

• Take ownership and provide support to guide users in design and planning of hospital and facilitating useful and productive discussions during design, construction and post construction stage. This includes cross coordination with aspects such as medical equipment and facilities maintenance.
• Support in leading, planning, organising and coordinating architectural, medical planners, interior design and MEP requirements and discussions for the hospital.
• Support and track, ensure project requirements are gathered in timely manner including liaison/coordination with multiple stakeholders (consultants, employer’s agent, users, contractors, etc.) so to meet the overall project timeline.
• Support, coordinate, manage to ensure users’ requirements are duly captured and resolved, obtaining approvals from users during various design stages including sign offs for milestone documents and reports, and ensuring that records of discussions are correctly and accurately captured.
• Support and involve in budgetary planning and control discussions, to ensure that proposed designs keeps within time and approved budget.
• Administrate the project in a structured and compliant manner.
• Ensure that the processes are aligned with prevailing cluster and institution policies, and documentation are robust and comprehensive.
• Coordinate and sharing of information.
• Keep abreast of healthcare planning topics and issues, to support the hospital development in the desired direction.
• Secretariat roles and responsibilities.
• Any other duties assigned for the hospital development.

Requirements

• A degree in Architectural, Medical Planner, Civil & Structural/Electrical/Mechanical Engineering, Building Science or Quantity Surveying/ Construction Management or related to the building industry.
• At least 6 years of relevant work experience, preferably with project management experience.
• Candidates with healthcare background highly preferred.
• Strong leadership qualities and strategic planning capabilities. (for Manager level & above)
• Good analytical skills and project management skills.
• Team player with good interpersonal, communication skills to collaborate and manage with various Stakeholders.
• Good time management on tasks allocated, resourceful, self‑motivated, driven with the ability to multi‑tasks.
• Excellent written and verbal communication skills.