Assistant Manager, Administration ($4,600 | Pasir Panjang | 11-Months Contract)

BGC GROUP PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading outsourcing firm in Singapore is seeking a dedicated Personal Assistant to provide comprehensive secretarial support to Directors. The ideal candidate has at least 4 years of office management experience, strong organisational skills, and the ability to maintain confidentiality. Responsibilities include managing schedules, travel arrangements, and providing operational support for events. This full-time role offers immediate start and is based on an 11-month contract.

Qualifications

• At least 4 years of experience in office management and administrative support.
• Ability to adapt to a fast-paced work environment.
• Strong attention to detail and confidentiality.

Responsibilities

• Manage Directors’ schedules and travel arrangements.
• Prepare meeting materials and agendas.
• Provide operational support for team events.

Skills

Organisational skills

Confidentiality

Communication skills

Microsoft Office proficiency

Team player

Job description

Overview

Location: Pasir Panjang

Working Hours: Mon–Fri, 8:30am–6:00pm

Salary: $4,600

Start Date: Immediate

Duration: 11-Months Contract

Job description

• Responsible for the full spectrum of secretarial duties including schedule appointment/meetings, travel arrangements, oversee Directors’ daily schedule, including forward planning of their workload and diary management.
• Assist with expense claims for Directors.
• Solicit agenda items from relevant parties within the Divisions so as to prepare and distribute agenda and meeting materials prior to the meeting.
• Partner team members to provide efficient operational support to the Divisions. This includes maintaining an efficient filing system, booking of meeting rooms, raising payments, travel arrangements, budget coordination etc.
• As the point-of-contact for new hires in assisting on-boarding logistical preparation as well as for outgoing staff for their exit clearance procedure.
• Assist in providing support and logistics arrangement for events/programmes organised by the respective Division eg team building events.
• Serve as secondary back-up to the secretary at CEO Office.
• Cover duties for other Personal Assistants when required eg during their leave periods.
• Assist in any ad-hoc duties as assigned.

Requirements

• Related working experience with at least 4 years in office management and administrative support
• Ability to organise and meet deadlines with minimal supervision
• Discretion and trustworthiness, particulary the ability to maintain confidentiality of sensitive information whilst planning and executing diverse tasks at the same time without supervision
• Flexibility and adaptability to a fast-paced environment.
• Good oral and written communication skills
• Knowledge of standard Microsoft Office software packages and the ability to learn company-specific software if required
• Good team-player

Apply now via MyCareersFuture.

Only shortlisted candidates will be contacted.

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Int Ref: MJ - JO 27220

MJ

BGC Group Pte Ltd (Outsourcing)

EA 05C3053