Administrative Officer/Executive

VIPTEACHER PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic education company in Singapore is seeking a detail-oriented and adaptable Admin Executive. The candidate will support regional administrative operations and manage basic IT tasks such as device procurement and system setup. Responsibilities include handling invoices, vendor coordination, and day-to-day office management. Ideal candidates are tech-savvy, proactive, and fluent in English and Chinese, with a diploma or degree in Business Admin or IT. Join a fast-paced environment with opportunities for growth.

Qualifications

• 1–2 years of experience in administrative, office operations, or support roles.
• Fluent in both English and Chinese.
• Comfortable with IT-related tasks.

Responsibilities

• Manage daily administrative tasks for smooth office operations.
• Coordinate contracts, agreements, and vendor documentation.
• Provide basic IT support for device setup and system access.

Skills

Attention to detail

Tech-savvy

Proactive

Flexible

Education

Diploma or Bachelor’s degree in Business Administration, IT, or related field

Job description

Job Summary

We are looking for a detail-oriented and adaptable Admin Executive. This role will primarily support daily regional administrative operations while also handling basic IT-related matters such as devices procurement and system setup coordination. The ideal candidate is tech-savvy, proactive, and flexible, with a strong sense of responsibility and attention to detail.

Key Responsibilities

Administrative & Office Operations

• Manage daily administrative tasks to ensure smooth office operations.
• Handle procurement of office equipment, including laptops, mobile phones, and related devices.
• Coordinate contracts, agreements, and vendor documentation, ensuring proper approval workflows.
• Process and track invoices, purchase orders, and payment documentation accurately and timely.
• Liaise with external vendors such as suppliers, telco providers, and service partners.
• Support ad-hoc administrative requests as needed.

IT & Systems Support (Basic Level)

• Provide basic IT support, including device setup, system access coordination, and simple troubleshooting.
• Support employee onboarding and offboarding (IT access, equipment allocation, and returns).
• Coordinate with external IT vendors on system issues, maintenance, and upgrades.
• Maintain IT asset inventory, ensuring accurate records of devices and licenses.

Requirements

• Diploma or Bachelor’s degree in Business Administration, IT, or a related field.
• Fluent in both English and Chinese (as this role will need to engage with some internal stakeholders who based in China).
• 1–2 years of experience in administrative, office operations, or support roles.
• Comfortable with IT-related tasks, such as hardware procurement, device setup, and vendor coordination.
• Experience handling contracts, invoices, and administrative documentation.
• Detail-oriented, flexible, and able to adapt to changing priorities.
• Tech-savvy, proactive, and willing to learn new systems and tools.

Preferred Attributes

• Young and energetic, with a strong interest in technology and office systems.
• Hands-on and comfortable working in a fast-paced environment.
• Strong sense of ownership, reliability, and confidentiality.