Administrative Executive Construction Sector

Speed Trust Renovation Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic construction company in Singapore is seeking an Administrative Executive to enhance project administration and support various construction operations. The ideal candidate should have a diploma in Business Administration and 1–3 years of relevant administrative experience, especially in the construction industry. Key responsibilities include managing project documents, handling submissions, and coordinating with stakeholders. Strong organizational skills and proficiency in Microsoft Office are essential. Fresh graduates are encouraged to apply.

Qualifications

• Minimum of 1–3 years of administrative experience, preferably in the construction sector.
• Familiar with construction documentation and processes will be an advantage.
• Knowledge of Singapore construction practices and regulations is a plus.

Responsibilities

• Prepare, maintain, and organize project documents.
• Handle submissions of documents to contractors and authorities.
• Assist with progress claims and basic cost tracking.
• Manage correspondence and record-keeping.
• Coordinate with suppliers and subcontractors.

Skills

Organizational skills

Good communication skills

Interpersonal skills

Attention to detail

Ability to work under deadlines

Education

Diploma in Business Administration or related field

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

We are a dynamic construction company with an expanding portfolio of projects, looking for a proactive and detail-oriented Administrative Executive to join our team. This role offers valuable exposure to construction operations and project administration, making it ideal for someone who is organized, dependable and comfortable working in a fast-paced setting.

Key Responsibilities

• Prepare, maintain, and organize project documents (e.g. contracts, purchase orders, invoices, DO, quotations)
• Handle submission of documents to main contractors, consultants, and relevant authorities
• Assist with progress claims, payment claims, and basic cost tracking
• Manage correspondence, filing systems (softcopy & hardcopy), and record-keeping
• Coordinate with suppliers, subcontractors, and internal departments
• Any other ad-hoc administrative duties as assigned

Requirements

• Minimum Diploma in Business Administration or related field
• At least 1–3 years of administrative experience, preferably in the construction or built environment sector
• Familiar with construction documentation and processes will be an advantage
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Well-organized, meticulous, and able to meet deadlines
• Good communication and interpersonal skills
• Able to work independently and as part of a team
• Knowledge of Singapore construction practices and regulations is a plus

How to Apply

Interested candidates and fresh grads are welcome to submit their resume.