Administrative Executive

Ksisters; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

A leading company in Singapore is seeking a proactive Administrative Executive to manage day-to-day administrative tasks and support various departments. The ideal candidate should have over 3 years of experience, strong organizational skills, and proficiency in Google Workspace. This role includes overseeing documentation, scheduling, and maintaining office operations. Benefits include meal allowance and medical insurance.

Benefits

Meal allowance

Medical Insurance

Qualifications

• Minimum of 3 years’ experience in administrative or office support roles.
• Strong organizational skills with excellent attention to detail.
• Effective communication and interpersonal skills.
• Ability to independently manage multiple tasks and prioritize workload effectively.

Responsibilities

• Prepare and manage expense reports, invoices, and payment records.
• Monitor and maintain office supplies, including inventory tracking.
• Coordinate and schedule meetings, appointments, and activities.
• Provide administrative assistance to various departments.
• Manage travel arrangements, including flight bookings and itineraries.

Skills

Organizational skills

Attention to detail

Effective communication

Interpersonal skills

Proficiency in Google Workspace

Familiarity with Xero

Tools

Google Workspace

Xero

Job description

We are seeking a proactive and detail-oriented Administrative Executive to efficiently manage our day-to-day administrative tasks and maintain smooth office operations. The ideal candidate will support internal functions, oversee documentation, scheduling, and provide general administrative assistance across various departments.

Responsibilities

Record Keeping & Finance Support

• Prepare and manage expense reports, invoices, and payment records.
• Support documentation processes for accounting and audit requirements.

Office Administration

• Monitor and maintain office supplies, including inventory tracking and procurement.
• Ensure office cleanliness and upkeep, coordinating with external cleaning services as necessary.
• Maintain organized physical and digital filing systems.

Scheduling & Travel Coordination

• Coordinate and schedule meetings, appointments, and internal team activities.
• Manage travel arrangements, including flight bookings, accommodations, and itineraries.
• Process and manage travel and expense claims.

Cross-Team Administrative Support

• Provide administrative assistance to various departments (such as HR, Sales, and Operations).
• Support the coordination of company events, onboarding processes, and training sessions.
• Handle day-to-day tasks to ensure seamless business operations.

Qualifications

• Minimum of 3 years’ experience in administrative or office support roles.
• Strong organizational skills with excellent attention to detail.
• Effective communication and interpersonal skills.
• Proficiency in Google Workspace and familiarity with Xero.
• Ability to independently manage multiple tasks and prioritize workload effectively.

Benefits

• Meal allowance
• Medical Insurance
• Singapore Citizens or PRs only

Office Location

Office Location : 15 Bukit Batok Street 22, #03-01 Propell Building, Singapore 659586