Administrative Executive

YSCA Consultancy Singapore Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading consultancy firm in Singapore is seeking a reliable Office Administrative Executive to undertake various administrative tasks, ensuring efficient support for the staff. The ideal candidate should possess proven experience in office administration and exhibit outstanding communication and organizational skills. Responsibilities include providing support to the Director, managing office activities, and maintaining records. Familiarity with office management procedures is crucial. This role offers the opportunity to contribute to a well-established team.

Qualifications

• Proven experience as an office administrator, office assistant or relevant role.
• Outstanding communication and interpersonal abilities are essential.
• Excellent organizational and problem-solving skills required.

Responsibilities

• Provide administrative support to the Director and team.
• Coordinate office activities to ensure compliance with company processes.
• Manage filing system, phone calls, and correspondence.
• Support in HR, bookkeeping, and invoicing.
• Maintain office & project records and databases.
• Manage inventory and procurement of office supplies.

Skills

Office administration

Communication

Organizational skills

Problem-solving

MS Office proficiency

Interpersonal abilities

Education

Qualifications in secretarial and office administration studies

Tools

Office management software

Job description

YSCA CONSULTANCY SINGAPORE PTE LTD

YSCA Consultancy is a quantity surveying and construction cost consultants firm established in 1991 with offices in Singapore and Kuala Lumpur. We are currently seeking suitable individuals to join our Singapore office:

Office Administrative Executive

Job Description

We are looking for a reliable Office Administrative Executive, who will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision, resourceful, reliable, dependable and trustworthy. The office administrator ensures the smooth running of the office and contributes to driving sustainable growth.

Responsibilities

1. Provide administrative support to Director and team as required in a timely, proactive and diligent manner.
2. Coordinate office activities and operations to secure efficiency and compliance to company processes and procedures.
3. Manage filing system, phone calls and correspondence (e-mail, letters, packages etc.).
4. Support in HR, bookkeeping and invoicing.
5. Perform and maintain office & project records and databases.
6. Manage inventory and procurement of office supplies.
7. Assist colleagues whenever necessary, and other general administrative duties/tasks.

Skills

• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and problem-solving skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software
• Qualifications in secretarial and office administration studies is preferred
• Experience in a consultancy firm or similar will be an advantage